Senior Associate, PMO 12 Month FTC

The Portfolio Management Office (PMO) owns the establishment and oversight of Portfolio Project and Change Initiative governance and delivery frameworks policies and procedures. It is the operational arm of the Investment Review Committee (IRC) providing day-to-day decision reporting and portfolio/programme/project management support.

The PMO Officer SA will have the opportunity to collaborate build and succeed as part of a team of high performing professionals and the ability to share challenges and rewards that come from working with a dynamic group of entrepreneurial thinkers who come from diverse background and fields of specialty with a passion for growing business.

Role Summary

Within the PMO team the PMO Officer SA helps to establish and promote best practices and use of a standardized approach to governance delivery and reporting of change across the organization. This role supports the PMO Lead in producing and maintaining micro/macro-oversight and governance level processes and outputs:

• Micro level: Portfolio oversight governance and monitoring. Provide transparency by reporting statuses financials and necessary escalations to the Business Operating Committee (BOC) and IRC on a monthly basis along with a variety of ad hoc reporting
• Macro level oversight: Coordinate project portfolio dependencies finances reporting and communication at macro level to ensure cohesiveness and transparency

Roles and Responsibilities entail:

• Governance: help establish guidelines templates learning standards and policies for change across the organization to ensure consistency and best practices

• Administer and maintain the PMO project portfolio ensuring accurate setup data quality and adherence to portfolio governance standards.
• Provide ongoing governance oversight by upholding PMO methodologies templates standards and approval workflows across all activities in the portfolio.
• Produce timely highquality reporting consolidating project performance risks financials and key indicators.
• Monitor project health and delivery progress validating status updates monitoring early warning signs and assessing overall portfolio integrity.
• Coordinate project lifecycle compliance ensuring Initiation Business Case Stage Gates and Closeout activities follow established frameworks.
• Support dependency risk and issue management ensuring consistent tracking analysis documentation and escalation where required.
• Work closely with Project Managers to validate schedules budgets resource needs and forecasts promoting transparency and accountability.
• Act as Smartsheet SubjectMatter Expert owning administration configuration dashboards automation reporting structures and continuous enhancement of PMO tooling.
• Facilitate crossteam communication and alignment ensuring impacted functions (Finance Risk Technology Operations etc.) remain coordinated.
• Support resource planning and capacity management including utilisation tracking forecasting and alignment with portfolio priorities.
• Identify and implement improvements across PMO processes data workflows reporting standards and operational efficiency initiatives.
• Promote PMO best practices and delivery excellence acting as a trusted partner to stakeholders and supporting change adoption for tools and processes.

Qualifications :

Education Requirements

• Bachelors degree in Commerce Business Management Economics or a related field.
• Professional certifications such as PMP PRINCE2 CAPM or equivalent are considered an asset.

Professional Experience

• 24 years of experience in PMO Project Management Project Coordination Project Control Consulting or Business Analysis roles.
• Experience in portfolio reporting data consolidation and insight generation.
• Strong understanding of the project lifecycle governance frameworks and PM standards (PMBOK PRINCE2 Agile).
• Experience in a financial services or professional services environment is a plus.

Functional & Technical Skills

• Smartsheet expertise (handson experience in building reports dashboards automated workflows and portfolio structures).
• Strong proficiency in Microsoft Office (Excel PowerPoint Word) and MS Visio.
• Good understanding of financial processes such as budgeting forecasting and project financial tracking.
• Ability to analyse and synthesize large volumes of information into concise decisionoriented reports.
• Understanding of project governance PMO methodologies and portfolio oversight practices.
• Experience with Power BI and/or PowerAutomate (data modelling dashboards visuals workflows) is considered an advantage.

Soft Skills

• Excellent communication (written & verbal) and stakeholdermanagement skills.
• High level of organisation and attention to detail.
• Ability to manage multiple priorities in a fastpaced global environment.
• Resilience adaptability and calmness under pressure.
• Strong collaboration skills and ability to influence without direct authority.

Additional Information :

Whats in it for you to join MUFG Investor Services

Take a look at our careers site and youll find everything youd expect working with one of the fastest-growing businesses at one of the worlds largest financial groups. Now take another look. Because its how we defy expectations that really defines us. Youll feel that difference in all kinds of ways. Our vibrant CULTURE. Connected team. Love of innovation laser client focus.

So why settle for the ordinary Apply now for your next Brilliantly Different opportunity.

We thank all candidates for applying; however only those proceeding to the interview stage will be contacted.

Remote Work :

No

Employment Type :

Contract