Administrative Specialist

Salisbury, DE - USA

Monthly Salary: $ 17 - 20

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Our client is an established and growing provider of licensing and compliance management solutions that help businesses navigate complex licensing requirements across the U.S. For over a decade they have successfully completed thousands of licenses registrations and annual reports for security and life safety companies nationwide delivering consistent results and a positive experience every step of the way.

The Administrative Specialist position is a dynamic role that goes beyond traditional support to include responsibility for our license renewal management system trade show and event planning marketing assistance oversight of collections activity monthly auditing of invoices and renewal database and assistance with new-hire on-boarding. The position will also be responsible for general office duties such as mail FedEx office supplies check printing keeping the office clean and tidy and assisting senior management with other administrative duties as needed.

This position demands strong organizational skills attention to detail and the ability to juggle multiple priorities in a fast-paced environment.

Experience with trade show support and HubSpot is a plus.

Responsibilities

License Renewal Management Maintain and manage the companys license renewal system to ensure all renewals are tracked up-to-date and compliant.
Event and Trade Show Coordination Assist with planning organizing and executing trade shows conferences and other company events including logistics materials and registration.
Marketing Support Provide assistance with marketing initiatives including updating databases preparing promotional materials and supporting campaigns in HubSpot (if applicable).
Collections Oversight Monitor and assist with accounts receivable collections ensuring timely follow-up on outstanding invoices.
Invoice and Renewal Auditing Perform monthly audits of invoices and renewal databases to maintain accuracy and consistency.
New Hire Onboarding Support the onboarding process for new employees including preparing paperwork coordinating orientation and providing administrative assistance as needed.
General Office Administration Handle daily office operations including managing mail and FedEx shipments maintaining office supplies printing checks and keeping the office organized and tidy.
Administrative Support to Senior Management Assist senior management with various administrative tasks special projects and ad hoc requests.
Multi-Tasking in a Fast-Paced Environment Prioritize and manage multiple responsibilities efficiently while maintaining attention to detail and deadlines.
Continuous Improvement Identify opportunities to streamline administrative processes and enhance operational efficiency.

Qualifications

At least 1 year of office experience with demonstrated growth and increased responsibilities.
Proficiency with Microsoft Office applications (Word Excel Outlook).
Excellent verbal and written communication skills.
Exceptional attention to detail
Strong organization and planning skills
Excellent analytical and critical thinking skills
Proactive problem-solver
Self-starter with a sense of urgency
Quick learner
Great written and verbal communication skills
Reliable dependable and professional
Positive attitude and team player
Ability to effectively prioritize work and

$17 - $20 an hour

This is an ideal role for someone who enjoys solving complex challenges thrives on learning and wants to grow in a supportive and people-focused environment. If youre ready to take the next step in your career with an organization that values your growth and well-being apply today!

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience: