Senior Assistant Company Secretary

Collinson is the global privately-owned company dedicated to helping the world to travel with ease and confidence. The group offers a unique blend of industry and sector specialists who together provide market-leading airport experiences loyalty and customer engagement and insurance solutions for over 400 million consumers.

Collinson is the operator of Priority Pass the worlds original and leading airport experiences programme. Travellers can access a network of 1500 lounges and travel experiences including dining retail sleep and spa in over 650 airports in 148 countries helping to elevate the journey into something special. We work with the worlds leading payment networks over 1400 banks 90 airlines and 20 hotel groups worldwide.

We have been bringing innovation to the market since inception from launching the first independent global VIP lounge access Programme Priority Pass to being the first to sell direct travel insurance in the UK through Columbus Direct and creating the first loyalty agency of its kind in the travel sector with ICLP. Today we still invest heavily in innovation to ensure that we continue to deliver superior customer experiences.

Key clients include Mastercard American Express Cathay Pacific British Airways LATAM Flying Blue Accor EasyJet HSBC Chase HDFC.

Our mission is focused on doing good beyond profit which for us means we seek out opportunities for our people to share in our success and that we give back to the communities and people within which we work.

Never short of ambition the success of our business is delivered through the diverse and talented team of over 2200 global colleagues.

Purpose of the job

The Senior Assistant Company Secretary is initially a 12 month fixed term contract. They will support the Company Secretary in delivering effective corporate governance ensuring compliance with legal and regulatory requirements and providing high-quality secretariat services to the regulated Insurance Companies certain Airport Dimensions entities and senior stakeholders. This role is critical in upholding the organisations governance framework and contributing to its overall strategic objectives.

Key Responsibilities

Governance and Compliance

• Support the Company Secretary in ensuring compliance with applicable laws regulations and corporate governance codes (e.g. Wates).

• Assist in the development implementation and monitoring of governance frameworks and policies.

• Maintain and ensure compliance with statutory records and filings (e.g. Companies House filings).

• Assist in keeping the Board up to date on any new legislation affecting the business or their responsibilities.

Board and Committee Support

• Prepare and distribute agendas papers and minutes for Board meetings.

• Ensure that the Board and its committees operate effectively and comply with their terms of reference.

• Provide guidance to directors and committee members on governance matters.

• Assist in scheduling Board meetings ensuring proper documentation and procedures.

Stakeholder Liaison

• Build and maintain strong relationships with Board members senior executives and external advisers.

• Act as a liaison between the Board and senior management ensuring clear communication and alignment.

• Support shareholder engagement and communications including preparing resolutions and announcements.

• Providing minutes and information to external auditors relating to year end audits.

• Maintaining and dealing with queries on the Delegated Authority Policy.

Risk Management and Reporting

• Monitor corporate governance developments and ensure the organization remains informed and compliant.

• Leading the financial year end process including the preparation of the corporate governance section of the annual report (30 April year-end)

• Assist in identifying and mitigating governance-related risks.

Team Leadership and Mentorship

• Provide leadership and guidance to junior members of the secretariat team fostering professional development.

• Support the Company Secretary in managing departmental resources and priorities.

Project Support

• Take ownership and drive projects forward in particular with entity rationalisations group financing arrangements tax/treasury transactions and other ad hoc matters.

• Provide support in implementing governance technology solutions or process improvements.

Knowledge skills and experience required

• 5 years company secretarial experience.

• Relevant Degree / Fully Qualified CGI.

• Knowledge of the requirements and scope of a company secretarial department.

• Strong communicator both verbally and in writing ability to provide succinct and clear interpretation and explanations of legislative and related formalities.

• High level of accuracy and excellent attention to detail.

• Ability to work in fast paced global environment balancing multiple priorities.

• Proactive self-starter possessing a can do problem solving and collaborative mindset.

• Proven ability to operate within tight timeframes and managing internal stakeholder expectations accordingly.

• Experience of supporting boards and committees including minute writing agenda management and using board software.

• Confident at using Diligent Entities.

• Insurance industry knowledge desirable but not essential.
  

Collinson is an equal opportunity employer and welcomes differences in all their forms including: colour race ethnicity gender identity sexual orientation neurodivergence family status age individuals with disabilities and people from all backgrounds cultures and experiences as we strongly believe this contributes to our on-going success.

We are focused on continually evolving our purpose driven high performing culture providing an environment where our people have the opportunity to achieve their full potential and do interesting and meaningful work. Our company values are: Take Action Do the right thing One team and Be insight led. These help guide everything we do internally in terms of how we think act and interact right through to how we deliver value to our customers and clients.

In your application please feel free to note which pronouns you use (For example - she/her/hers he/him/his they/them/theirs etc).

If you need any extra support throughout the interview process then please email us at