People & Operations Administrator
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Job Location:
Yearly Salary:
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
We are looking for a reliable and detail-oriented People & Operations Administrator to support our day-to-day People Operations administrative processes and accounting-related workflows.
This is a junior hands-on role that sits at the intersection of HR administration payroll coordination office operations and accounting support. You will work closely with the Finance Manager and People Team ensuring that employee lifecycle processes payroll inputs and accounting documentation are accurate complete and delivered on time.
This role is ideal for someone early in their career who enjoys structured work takes pride in execution quality and wants broad exposure to how a company operates behind the scenes.
Tasks
Employee Lifecycle Administration
- Prepare employment contracts contract amendments and HR documentation
- Support onboarding and offboarding processes
- Maintain accurate employee records and personnel files for payroll input data and support in payroll review
- Handle day-to-day employee-related administrative requests
- Manage sensitive and confidential employee data with care
Accounting & Month-End Support (Secondary Focus)
- Post journal entries in Xero under supervision
- Support month-end close activities and reporting preparation
- Assist with reconciliation checks and documentation
- Support invoice tracking coding and organization
- Maintain clean audit-ready accounting documentation
Process Documentation & Operational Support
- Maintain and update process documentation (SOPs checklists templates)
- Support improvements to People admin and accounting workflows
- Ensure consistency and structure across tools and systems
Requirements
- Strong Excel / Google Sheets skills (formulas lookups pivots data hygiene)
- Prior exposure to finance or administrative processes (internship working student role or similar)
- Experience using finance or ERP tools (e.g. Xero DATEV SAP NetSuite or similar)
- High attention to detail and a structured reliable working style
- Confidence working with sensitive and confidential data
- Fluency in both English and German
- Available for 20 hours per week
Benefits
- Duetchsland ticket reimbursement for travel to and from work
- Enhance Maternity & Paternity
- Employee discount on Bike Club subscription
Why This Role
- Real ownership from day one you will support core finance workflows
- High-impact learning across finance operations month-end discipline and payroll coordination
- Hybrid working model with flexible working hours
- Deutschland Ticket
- Collaborative friendly team environment with regular team events
- Convenient office location in Schöneberg Berlin
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
Bike Club Introduction At Bike Club, we offer subscriptions for children's bikes that grow with your kids. Families pay a monthly fee, and when their children outgrow their bikes, we exchange them for a larger size. We refurbish the used bikes and make them available to other familie ... View more
