Program Specialist, Conferences

Job Description

NRECA is a unique national trade association providing advocacy financial services and business support services to over 900 consumer owned electric cooperatives across the country. NRECA employees are united by our mission inclusive culture collaborative workplace and commitment to service excellence. As a best place to work employer we operate with integrity transparency and a spirit of innovation.

NRECAs Education Training & Events team designs delivers and facilitates high-impact learning experiences and eventsboth online and in person--that empower cooperative leaders and staff to guide their organizations and communities into the future. The portfolio includes certification programs a robust education curriculum of 100 courses leadership development programs a trade show thought leadership events and multi-day conferences.

We are looking for an enthusiastic highly organized skilled communicator to provide multi-level support for the design development and delivery of NRECA Education Training & Events conferences and programs. This position supports program managers speakers and subject matter experts in the execution of high-profile member-facing events coordinating conference materials communications technology platforms and onsite logistics. This individual will work collaboratively across cross-functional and cross-departmental teams to ensure a seamless and high-quality event experience. This position is eligible for NRECAs hybrid schedule which allows for flexibility to work from home up to 2 days per/week.

Key Responsibilities:

• Supports the planning and execution of complex high-profile conferences. Collaborates with program Marketing and Business Development teams to develop and execute program collateral.
• Provides front-line service and administrative support to members by responding to inquiries and requests. Communicates directly with program managers other NRECA staff national directors high-profile public figures federal agency executives network partners and member cooperatives.
• Manages speaker communications and logistics including agreement letters collection and organization of biographies photos and presentation materials and preparation of materials for AV teams.
• Designs and produces digital and printed signage for assigned conferences coordinating print production and delivery timelines.
• Plans and manages conference mobile app including home page layout and content pages while managing attendee data and pre- and post-event communications.
• Develops rolling and run-of-show slides for general sessions and breakouts and prepares room monitor materials.
• Reviews and maintains event websites and content within Sessionboard. Collects and publishes all final materials to the website and mobile app.

Qualifications

Required Qualifications and Skills:

• Bachelors degree in Event Management Communications Marketing or Business Administrations or a related field; or an equivalent combination of education training and professional experience.
• 3 years of experience supporting conferences events or large-scale meetings preferably in an association nonprofit or professional education environment.
• Hands-on experience with event technology platforms such as conference mobile apps registration systems and speaker management tools.
• Working knowledge of speaker management processes presentation standards and AV coordination.
• Strong organizational and project management skills for managing competing deadlines and multiple projects at various stages with consistent attention to detail.
• Proficiency in Microsoft PowerPoint and Microsoft 365 tools (Teams SharePoint OneDrive).
• Ability to problemsolve and adapt while executing highimpact highvisibility tasks in fastpaced deadlinedriven environments.
• Ability to work effectively with a wide range of personalities and manage competing requests while maintaining high standards.
• Ability to travel approximately 5-10% as required.
• Ability to use Microsoft Office tools (Excel Word Outlook Power Point) and to operate various office equipment such as personal computer copier printer fax machine or other job-related equipment.
• Ability to report to the office when required.

Preferred Qualifications

• Certified Meeting Professional (CMP)

Essential Physical Requirements:

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and extensive reading.
• Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time the job is rated for light work.

Disclaimer Statement: The preceding job description has been written to reflect managements assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

Additional Requirement:

The preceding job description has been written to reflect managements assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. All qualified applicants will receive consideration for employment without regard to race color sex sexual orientation gender identity religion national origin disability veteran status or other legally protected status.

NRECA is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment please e-mail or call: - NRECA Arlington Human Resources. Please call - NRECA Lincoln Human Resources for Lincoln NE employment opportunities. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

The U.S. Equal Employment Opportunity Commission (EEOC) recently released the Know Your Rights poster which updates and replaces the previous EEO is the Law poster and EEO Is the Law Poster Supplement.

Pay Transparency Non-Discrimination. NRECA will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay. Please see the Pay Transparency Nondiscrimination Provision for more information.

E-Verify. As a Federal Contractor NRECA is required to participate in the E-Verify Program to confirm eligibility to work in the United States. For information please click on the following link: E-Verify.

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