Administrative Coordinator 1-4

New Orleans, LA - USA

Monthly Salary: $ 1820 - 3120

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

About this Job

Department MISSION

DCFS is working to keep children safe helping individuals and families become self-sufficient and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisianas people.

Department VALUES

Treating all people with dignity compassion and respect while providing services with integrity.

This positionis located in New Orleans LA in the Orleans Regional Child Support Office.

This is an essential administrative position which provides support to the core mission of the Department of Children and Family Services. The position provides clerical programmatic and administrative support functions for staff applicants and clients of the Child Support Enforcement Office. If you are driven collaborative and ready to make an impact this could be the opportunity for you!

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPTENCIES:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information ideas and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability:The ability to take ownership of actions behaviors performance decisions and outcomes.
Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct responsible communication and consideration for others.
Following Policies and Procedures: The ability to follow reinforce adapt or develop policies and procedures to maintain compliance with federal and state legal requirements State Civil Service rules and organizational policies.
Managing Time: The ability to prioritize tasks meet deadlines and allocate time to ensure timely completion of work goals.
Valuing Inclusion: The ability to recognize appreciate and support the contributions perspectives and experiences of all individuals to improve outcomes across teams and organizations.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties and Other Information

Job Duties:

Assist Attorneys with case preparations
Independently prepares appropriate legal pleading schedules appointments obtains signatures on various forms and documents pertinent data
Maintains an effective record management and legal tracking process utilizing computer systems and seeks opportunities to improve
Assist as necessary in locating physical case records
Conducts computer searches as needed to determine if case duplications exist and routes duplicated files appropriately to assure file merge
Updates LASES (Louisiana Automated Support Enforcement System) from case record
Processes mail including sorting researching and distributing to assure accurate delivery to appropriate parties
Provides coverage as assigned to the receptionist desk including greeting customers assuring that necessary documents are completed responding to inquiries directing customers to designated areas of offices contacting analyst/attorneys to advise of customer presence and/or issues and related tasks
Performs related duties as assigned for the smooth operation of the Department

Position-Specific Details:

Appointment Type:This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression:This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1 2 3 or 4. The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.

Work Schedule: Typically work hours are 8:00 am to 4:30 pm Monday Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location:This position is located in New Orleans LA in the Orleans Regional Child Support Enforcement Office.

How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in this application (i.e. relevant detailed experience/education). Resumes will notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:
For additional information about this vacancy please contact:

DCFS is an Equal Opportunity Employer and Louisiana is a State as a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

Required Experience:

About this Job Department MISSIONDCFS is working to keep children safe helping individuals and families become self-sufficient and providing safe refuge during disasters.Department VISIONWe care for the well-being and safety of Louisianas people.Department VALUESTreating all people with dignity comp...