Administrative Assistant Full-Time, Provisional

This classification is scheduled to receive the following Base Salary Adjustments:

• 2.54% effective May 1 2026

• Last Day to Apply Online: Tuesday February 17 2026 at 12:00 PM (noon)
• Oral Interview: Wednesday February 25 2026
• Expected Start Date: Friday March 6 2026

CLASS SUMMARY:
Incumbents are responsible for performing activities in support of an office requiring incumbents to have specialized knowledge in order to perform job duties.

DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant is distinguished from the Office Services Specialist by its responsibility for performing specialized activities in an assigned area. The Administrative Assistant is distinguished from the Executive Assistant which is responsible for performing complex administrative support activities requiring knowledge of the Authority and its operations.

To view the full classification specification including essential functions knowledge and skills please use the following link: Administrative Assistant

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

EDUCATION AND EXPERIENCE (position requirements at entry):

• High School Diploma or General Equivalency Diploma (GED)

EXPERIENCE (position requirements at entry):

• Minimum of three (3) years of related office experience

LICENSES AND CERTIFICATIONS (position requirements at entry):

• None required

CHANGE OF SCHEDULING / SELECTION PROCESS:
If there is a change in the scheduling or selection process Human Resources will notify all affected candidates.

PHYSICAL REQUIREMENTS:
Positions in this class typically require reaching finger dexterity grasping talking hearing seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time the job is rated for Light Work.

WORKING CONDITIONS:
Incumbents work in a standard office environment.

NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department.

HOW TO APPLY FOR THIS POSITION:
When the recruitment opens for this position an applicant must submit during the application filing period an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached but will not be considered in lieu of the required online application unless otherwise specified in the job announcement. The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.

SELECTION PROCEDURES:

INITIAL SELECTION REVIEW:
Human Resources reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high the review process may include a secondary screening(by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary applicants are advised to thoroughly review the job announcement before submitting their online application materials.

AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION:
In accordance with the Americans with Disabilities Act anyone who needs an ADA accommodation for the purposes of employment testing should contact Duke Steppe Human Resources Manager at (714)or at least 72 hours prior to the need for the accommodation.

RECRUITMENT/SELECTION PROCESS AND REQUIREMENTS:
All recruitment/selection process and requirements will be held in accordance with the OCFAs Selection Rules which are available for inspection upon request.

WITHDRAWING FROM RECRUITMENT PROCESS:
If an applicant chooses to withdraw from a recruitment process he/she is required to submit an email notification to the assigned recruiter Duke Steppe Human Resources Manager at requesting a withdrawal from the process. The email to the recruiter must include the applicants current phone number.

QUESTIONS:
All questions regarding this position should be directed to Duke Steppe Human Resources Manager at (714)or

NOTE:
The provisions of this publication do not constitute an express or implied contract. Any provision in this publication may be modified or revoked without notice.

EQUAL OPPORTUNITY EMPLOYER:
The Orange County Fire Authority is an Equal Employment Opportunity Employer.