People Generalist People Operations Manager (mdf)

• Due to the nature of this role we are looking for someone who is open to spend 2-3 days per week in our Berlin office.

• HR Administration (40%):Own the backbone of our People operations. You deliver contract precision keep Personio data clean and current ensure reliable absence tracking and provide payroll-ready inputs on time. You turn data into simple on-schedule reports leaders can act on.
• Onboarding (25%):Create Day1 readiness end-to-end. Contracts and welcomes land on time access and tools work out of the box and new joiners feel confident and productive from the start. You close feedback loops quickly and make small improvements that stick.
• Offboarding (10%):Lead respectful compliant exits with zero loose ends. Access is removed smoothly references are accurate and timely Finance has everything they need and leaver insights are captured consistently.
• Employee Support (25%):Be the calm trusted first line. You give clear human answers within 24 hours demystify benefits and coach our Junior People Generalist on more complex topics - raising the bar on consistency and quality.

• Making complex operations look simple and reliable
• Turning ambiguity into clear steps and frictionless experiences
• Keeping an eye on details without losing sight of outcomes
• Caring about craft: clean processes clean data clean communication
• Improving systems leveraging AI and leaving things better than you found them

• 2-4 years experience in a People Operations HR administration or similar role
• Fluent in German & English; youll write contracts emails and support employees in both languages daily
• Solid German labor law knowledge of employment contracts terminations and working time regulations
• HRIS administration experience (Personio or similar); comfortable with data entry reporting system maintenance & improvements
• Contract administration experience; creating amending and filing employment documents
• Onboarding/offboarding coordination experience; end-to-end ownership of employee lifecycle admin

• Startup/scale-up background (50-200 employees); youre comfortable when things arent perfectly structured and can strive through ambiguity
• Event coordination experience for company parties or larger team events
• Additional People Operations topics: Health & safety coordination benefits administration visa/relocation support or comparable

• Precision and ownership: You spot typos inconsistencies and missing info before sending double-check your work and keep data clean and reliable
• Clear audience-aware communication:You write friendly professional emails advise managers on standard HR policy questions and adapt tone for employees managers and Clevel
• Collaborative and proactive:You communicate early with clear status updates adapt well to shifting priorities and are happy mentoring junior colleagues
• Data- and systems-minded:You enjoy exploring metrics building simple dashboards and connecting the dots across processes to spot risks early. You feel comfortable creating reports in Google Sheets without needing to be a full-on pro
• Automation and improvement: You like using AI tools to streamline tasks and tend to suggest practical fixes that actually stick

• Mental health is a human right: we help thousands of people each month who struggle with depression stress insomnia burnout and other mental health issues

• We have a unique product and are at the forefront of research in digital health applications
• The effectiveness of our product is continuously evaluated and efficacy studies have been published in international and high-impact journals since 2014
• Data is of great importance to us and we are transparent about our strategy goals and results.

• As pioneers in the development of applications for various mental health conditions we are at the forefront of innovation
• We operate in an extremely exciting and emerging market
• Annual training budget of 1000 euros - we place great emphasis on the personal growth of our employees and actively support their development

• Remote-first culture - we hire globally considering a time window of /- 4.5 hours CET
• Use of our offices in Berlin and Hamburg if you prefer to work on-site
• Relocation option and support

• Fair and equal treatment are the standards of our Anti-Harassment Policy
• Flexible working hours - shape your own day
• Company language English with a strong emphasis on inclusive language
• Transparent salary bands
• Additional 10 paid leave days for non-birth parents after the birth or adoption of a child

• 28 vacation days compensation for holidays that fall on weekends
• Tenure based paid time off - up to three additional days
• Permanent employment contract
• Attractive VSOP (Virtual Stock Option Plan) for all employees
• Tax-deductible pension plan with an above-average employer contribution
• Free or subsidized fitness memberships
• Regular team events

1. 30 mins - Screening Interview with Celia (People & Talent Partner)
2. 2 hours - Take Home Case Study
3. 60 mins - Technical Interview with Joanna (Director of People & Culture) and a team member
4. 30 mins - Team Interview with the People & Operations team
5. 30 mins- Founder Interview with Philip (COO & Managing Director)

HelloBetter was founded under the name Institut für Online Gesundheitstrainings GmbH by internationally recognized researchers and psychologists in 2015. In more than 30 randomized-controlled studies HelloBetter has developed and evaluated 10 online programs from eight specific problem areas in cooperation with Leuphana University Friedrich-Alexander University Erlangen-Nuremberg the Free University of Amsterdam Harvard University and other partners. These programs serve both the prevention and treatment of classic mental illnesses such as depression anxiety or panic disorders but also cover topics such as vaginismus or chronic pain. This gives HelloBetter the broadest study base of all providers.

In the meantime six therapy programs from HelloBetter have been approved by the German Federal Institute for Drugs and Medical Devices (BfArM) as digital health applications and are available free of charge on prescription for all adults with health insurance in Germany. The work of the expert team has been published in international journals (including The Journal of the American Medical Association) and recognized with various awards (including Wilhelm Exner Award in Psychology 2016 EFPA Comenius Award 2017 Digital Health Award 2018 EU Compass Good Practice 2018 in Mental Health).

The company is based in Berlin and Hamburg and employs more than 130 people.