Office Manager
Share
Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Summary
In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner to a high standard. You will have high attention to detail and a can do proactive attitude. This position reports into the Sydney office which is our Regional Head office.
Responsibilities
Management Support
- Support key members of our Singapore office
- Support visiting Executives and VPs
The duties initially assigned include but are not limited to:
- Front of house and first point of contact for internal and external visitors to the Singapore office
- Co-ordination of travel Domestic and International
- Co-ordination of meetings conference calls and video conferences with both internal & external stakeholders
- Provide Office Management administrative support eg: arrange and book tradespersons; liaise with contract office cleaners as needed update telephone lists and directories update floor plans organise catering and events together with any other tasks as requested.
- Minute taking
- Preparing documents/presentations formatting printing binding as needed
- Preparing expense reconciliation (using WorkDay)
- Oversee all facilities maintenance and other projects for office improvement.
- Proactivity to liaise with suppliers and vendors to ensure a safe clean productive work environment
- Coordinate efforts with other departments including HR Recruitment and IT
Experience and Qualifications
- 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment
- Ideal tertiary qualifications in Office / Business Administration.
- Ability to work in a team environment.
- Advanced skills in Microsoft Office; Outlook and established applications.
- Skills in Office 365 and WorkDay would be desirable.
Education and Training
- Skills in Office 365 and WorkDay would be desirable.
About InterSystems
InterSystems a creative data technology provider delivers a unified foundation for next-generation applications for healthcare finance manufacturing and supply chain customers in more than 80 countries. Our data platforms solve interoperability speed and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978 InterSystems is committed to excellence through its 247 support for customers and partners around the world. Privately held and headquartered in Boston Massachusetts InterSystems has 38 offices in 28 countries worldwide. For more information please visit.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
InterSystems is the leading provider of data management solutions for industries with complex challenges. Unlock the potential of your data and move your business forward.
