Executive Project Support Administrator
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Job Location:
Sacramento, CA - USA
Hourly Salary:
USD 38 - 40
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a highly organized Project Administrator / Executive Project Coordinator to support executive-level initiatives through strong project coordination administrative oversight and cross-functional collaboration. This role partners closely with Business Unit Heads and senior leaders to support planning tracking communication and delivery of high-visibility projects while also managing critical executive administrative functions.
This is an ideal opportunity for candidates with experience as a Project Coordinator PMO Administrator or senior Executive Assistant who want deeper exposure to structured project environments and executive-level initiatives.
US Citizenship or Green Card required must be local to Sacramento
WORKSITE
Sacramento Area- Hybrid or onsite based on business needs
WORK SCHEDULE
Full-time Monday-Friday
Additional hours may be required during peak project phases or executive initiatives
PAY RATE
$38.00 -$40.00 per hour
WHAT WE OFFER
Paid sick leave based on state regulations after 90 days of employment
Medical dental and vision coverage after a waiting period (60% paid by Fortuna)
Free TeleMedicine and Mental Health support for all employees and their families
Additional voluntary benefits: Group Life Insurance Accidental Insurance Critical Care Short-Term Disability
WHAT YOULL DO
Provide project coordination and administrative support for executive-level initiatives including planning assistance scheduling deliverable tracking and status reporting
Support activities across the project lifecycle including initiation planning execution support monitoring and close-out documentation
Prepare and maintain project artifacts including agendas action logs timelines presentations trackers and executive-ready materials
Partner closely with Business Unit Heads and senior leadership to coordinate priorities deadlines and project communications
Collect analyze and synthesize data to support decision-making issue resolution and executive briefings
Track project milestones dependencies risks and issues; escalate concerns proactively as needed
Serve as a central point of contact for assigned projects ensuring clear and timely communication with stakeholders
Develop document and improve project workflows templates and standard operating procedures (SOPs)
Act as the primary quality assurance (QA) contact for standard project deliverables to ensure accuracy completeness and consistency
Coordinate meetings prepare materials capture action items and track follow-through
Manage executive calendars schedules and logistics in alignment with project timelines and critical milestones
Arrange complex travel and submit expense reports related to executive and project activities
Collaborate with internal teams to support meeting coordination data requests and reporting needs
WHAT YOULL BRING
Ability to manage multiple concurrent projects and priorities with attention to detail and deadlines
Strong organizational analytical and project coordination skills
Experience supporting executive-level stakeholders with professionalism and discretion
Ability to analyze information identify issues and apply critical thinking and structured problem-solving
Strong written and verbal communication skills including experience preparing executive-level materials
Ability to work independently with minimal direction in a fast-paced environment
Proficiency with Microsoft Office Suite (Excel Word PowerPoint Outlook); experience with project tracking tools is a plus
Demonstrated ability to improve processes and implement efficiencies
High degree of discretion when handling confidential and sensitive information
Positive proactive mindset with a strong sense of ownership and accountability
MINIMUM EDUCATION
Associates degree or equivalent work experience required
Bachelors degree preferred
MINIMUM RELATED WORK EXPERIENCE
3 years of experience supporting an Executive or Business Unit Head
Demonstrated experience providing project coordination or project administrative support
Experience interacting confidently and professionally with senior leaders and executives
Advanced proficiency in Microsoft Office products
ABOUT FORTUNA
Fortuna operates as a staffing agency that sources screens and presents potential candidates for employment opportunities on behalf of our clients.
Fortuna was founded in 2012 by practicing professionals with more than 50 combined years of experience. Our headquarters is in McClellan California with offices in Los Angeles and New York and satellite offices in the Philippines and Israel. Fortuna is an active member of multiple California service agreements including CMAS ITMSA (Tier 2) and the CalPERS SpringFed Pool as well as multiple municipal and large-corporation vendor pools.
Required Experience:
Unclear Seniority
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
We offer a people-centric and customized approach to help you not just survive but thrive in today’s competitive landscape.
