Executive assistant

At AECOM were delivering a better world and we know that world is built by exceptional people. Our Buildings and Places team brings together designers engineers planners project managers and advisors who are passionate about shaping cities and communities that truly matter.

Were now seeking an experienced Executive Assistant to provide seamless high-level administrative and business support to the Managing Director and Chief Operating Officer of our Buildings and Places Division.

This is a trusted role at the heart of a dynamic leadership team working closely with smart creative and driven people who take pride in what they do.

About the role

This is a varied and fast-paced role where no two days are the same. Youll be a calm organised and proactive presence anticipating needs managing priorities and enabling senior leaders to focus on what matters most. Youll thrive on responsibility enjoy juggling multiple priorities and bring a positive flexible mindset to everything you do.

In this role you will:

• Provide day-to-day executive support to the Managing Director and senior members of the leadership team
• Manage complex business and personal calendars meetings and logistics with the authority to make decisions on behalf of the executives
• Act as a key point of contact managing inboxes and incoming communications with professionalism and discretion
• Coordinate domestic and international travel including itineraries and expense reporting
• Organise client project and internal/external meetings including room bookings and catering
• Prepare agendas take minutes and produce high-quality documentation
• Create and update presentations spreadsheets and other business materials
• Support global department-wide communications and activities across a distributed team

About You

Youll bring proven experience as a PA or Executive Assistant along with exceptional organisational and time-management skills. Youre confident working with senior leaders comfortable operating in a global environment and known for your ability to anticipate issues before they arise.

You will also demonstrate:

• Experience supporting senior executives and engaging with key internal and external stakeholders
• The ability to achieve outcomes through influence and diplomacy in a large matrixed organisation
• Strong written and verbal communication skills
• High proficiency in Microsoft Office (Outlook Teams Excel PowerPoint Word and SharePoint)
• Experience handling highly confidential and sensitive information with discretion
• A track record of strong performance in a similar executive support role

Qualifications :

• Extensive experience and a history of strong performance in a similar role in managing and communication to COO/CEO level professionals 
• Able to provide daily briefings agendas and background material to Executive Leadership ensuring that they are prepped as required
• Able to organise executive meetings including venues sourcing travel and accommodation arrangements

Additional Information :

About AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation benefits and well-being programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition who meet the minimum/essential criteria for the role. Please let us know using this email address   if you would like to apply through the Disability Confident Interview Scheme.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time