Accounts Payable Analyst

Primary Function of Position:

The Accounts Payable Analyst will verify all invoices for appropriate documentation and approval prior to payment.   SAP and Coupa will be the tools used to process invoices generate reports respond to inquiries and reconcile vendor accounts.  The Accounts Payable Analyst will verify and balance accounts payable records and provide resolution for any AP discrepancies. 

Roles and Responsibilities:

• Process assigned payable documents based on AP Work Distribution List
• Obtain necessary approvals based on the company signature authority limits policy
• Enter payable documents in SAP and Coupa using the appropriate matching methods
• Interact with internal and external vendors and maintain a professional relationship
• Research and resolve issues and discrepancies in a timely manner
• Ensure that vendor discounts are taken
• Review and reconcile vendor statements on regular basis
• Work closely with Purchasing and Receiving teams to resolve issues and discrepancies
• Research and adjust the outstanding GR/IR balance to ensure there are no material and aged items in the balance
• Ensure that credits for returns are received and processed immediately
• Provide copy of invoices booked to specific GL accounts as required
• Process weekly payment runs and prepare/submit wire transfer payment requests
• Provide supporting documents for SOX control assessment.
• Perform special projects and ad hoc requests.
• Perform GL account reconciliations and perform analysis of flux.
• Work closely with Purchasing and Receiving teams to resolve issues and discrepancies with Workshops and face to face meetings.
• Invest in relationships: Enhance business collaboration with internal and external vendors and maintain a professional relationship.
• Provide support on escalations to analyze and resolve issues for service deviation in a timely manner
• Provide support with internal and external audit requests

Qualifications :

Required Knowledge Skills and Experience:

• BA in Accounting preferred
• Experience in SAP
• Desirable Experience Coupa or other invoice workflow tools
• 3 years heavy volume full-charged accounts payable experience
• Knowledge of standard accounts payable policies procedures and regulations
• Understanding of basic accounting
• Able to multi-task and prioritize workload for better control and efficiency
• Experience with two and three-way matching process
• Excellent planning and organizational skills
• Excellent Team Player Attitude
• English required. German will be considered as an advantage

Additional Information :

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees and prohibit discrimination and harassment of any type without regard to race sex pregnancy sexual orientation gender identity national origin color age religion protected veteran or disability status genetic information or any other status protected under federal state or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

U.S. Export Controls Disclaimer:  In accordance with the U.S. Export Administration Regulations (15 CFR 743.13(b)) some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employeeswho are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the governments licensing process can take 3 to 6 months) or (ii) implement a Technology Control Plan (TCP) (note: typically adds 2 weeks to the hiring process).  

For any Intuitive role subject to export controls final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employeesstart date which may or may not be flexible and within a timeframe that does not unreasonably impede the hiring need. If applicable candidates will be notified and instructed on any requirements for these purposes. 

Remote Work :

No

Employment Type :

Full-time