Benefits and Leave Specialist

Seattle, OR - USA

Yearly Salary: USD 75000 - 85000

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

Olson Kundig is a design practice founded on the ideas that buildings can serve as abridge between nature culture and people and that inspiring surroundings have a positive effect on peoples lives. The firms work can be found across the globe with projects as wide-ranging as huts to high rises homesoften for art collectorsto academic cultural and civic projects museums and exhibition design places of worship creative production urban design and interior design.

TheBenefits and Leave Specialistisresponsibleformanaging and administering benefit programs inclusive of health & wellness 401(k) and time off and leave of absence ensuring compliance with policies and succeed in this role you shouldbeanadaptable self-starter who can prioritize and complete multiple projects and tasks with little guidance in a creative and dynamic role will collaborate withinternal teamsto deliver exceptional results within specified deadlines.

Primary Responsibilities:

Health and Financial Benefits:
- Manage day-to-daybenefitsadministration ensuringaccurateemployee data and vendor service as an escalation point for complex employee benefits inquiries
- Oversee annual compliance requirements including ACA reporting and required filings
- Administer the 401(k) program including vendor coordination and employee education
- Lead the annual open enrollment process including planning system updates employee communications and vendor coordination
- Partner with benefits consultants on renewals vendor changes audits and compliance across all benefit programs
- Reconcile benefit invoices and enrollment records monthly
- Developmaintain and update benefits procedures and related HR policies to ensure consistent administration
- Analyze benefitsutilization costs and trends toidentifycost savings and improvement opportunities
- Communicatebenefits programs through presentations written materials and employee communication
Leave of Absence and Alternative Work Arrangements:
- Responsible for processingleaverequests anddeterminingeligibility for FMLA and state leaves
- Track leave usage and coordinate with payroll to ensureaccuratecoding
- Assistwith employee accommodations and employee relations
People Operations:
- Partners with HR and Payroll to managethe employeelifecycledata
- Ensuresnecessaryinformationand ensurestimelyaudits of all data enteredinthe HRIS systems
- Creates runs and distributes HRIS reports
- Attendsand takesnotes in annual reviews
Additionalduties and projects:
- Support the development and maintenance of company HR with communicating HR policies procedures programs and applicable laws
- Evaluate and implement improvements to HR processes administrative efficiency and policy development
- Participate in cross-functional or organizational committees as needed
- Perform other duties as assigned

Qualifications:

Must Have:
- Education:Bachelorsdegree inHuman Resourcesor closely related field
- Experience: Minimumfive(5)years ofdemonstratedexperience administering complexbenefits and leave processes accurately and independently
- Demonstrated competency inunderstanding ofrelevant employment laws and regulations including FMLA ADA HIPAA COBRA
- Experience working with benefits and leave data enrollment and invoice audits and system integrations
DigitalLiteracy:
- Intermediateto advancedproficiencyin understanding and skills with MS 360 Office Suite and tools
- Advanceproficiencyin Microsoft Excel and other data analysis tools preferred
- Experience working with an HRIS or benefits administration platform with the ability to navigatemaintain and troubleshoot employee data and workflows
Nice to Have:
- SHRMPHR GPHR and/or CLMS certification
- Experience managing or supporting 401(k) plans including the annual audit process
- Experience using PaylocityHRISorBswiftBenefits

Working Conditions and Physical Requirements:

Environment type: Office
Ability to work under tight deadlines for completion of projects
Ability to sit/standforlong periodsworking at a computer

In addition to a dynamic and creative culture Olson Kundig provides a generous benefits package that includes 16 days of paid time off paid holidays a health plan a 401 (k) match bonuses profit-sharing plans for qualified positions a monthly travel subsidy for public transportation and more.
As a firm we are committed to pay practices that are fair competitive and reflect internal pay equity. At the time of posting this job the hiring range for this position in Seattle is between $75000-$85000 annually. Final salary decisions are based on the extent and relevance of the candidates education and experience considering internal equity and external market factors.

All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.

Required Experience:

Manager

Primary Responsibilities:

Health and Financial Benefits:
- Manage day-to-daybenefitsadministration ensuringaccurateemployee data and vendor service as an escalation point for complex employee benefits inquiries
- Oversee annual compliance requirements including ACA reporting and required filings
- Administer the 401(k) program including vendor coordination and employee education
- Lead the annual open enrollment process including planning system updates employee communications and vendor coordination
- Partner with benefits consultants on renewals vendor changes audits and compliance across all benefit programs
- Reconcile benefit invoices and enrollment records monthly
- Developmaintain and update benefits procedures and related HR policies to ensure consistent administration
- Analyze benefitsutilization costs and trends toidentifycost savings and improvement opportunities
- Communicatebenefits programs through presentations written materials and employee communication
Leave of Absence and Alternative Work Arrangements:
- Responsible for processingleaverequests anddeterminingeligibility for FMLA and state leaves
- Track leave usage and coordinate with payroll to ensureaccuratecoding
- Assistwith employee accommodations and employee relations
People Operations:
- Partners with HR and Payroll to managethe employeelifecycledata
- Ensuresnecessaryinformationand ensurestimelyaudits of all data enteredinthe HRIS systems
- Creates runs and distributes HRIS reports
- Attendsand takesnotes in annual reviews
Additionalduties and projects:
- Support the development and maintenance of company HR with communicating HR policies procedures programs and applicable laws
- Evaluate and implement improvements to HR processes administrative efficiency and policy development
- Participate in cross-functional or organizational committees as needed
- Perform other duties as assigned

Qualifications:

Must Have:
- Education:Bachelorsdegree inHuman Resourcesor closely related field
- Experience: Minimumfive(5)years ofdemonstratedexperience administering complexbenefits and leave processes accurately and independently
- Demonstrated competency inunderstanding ofrelevant employment laws and regulations including FMLA ADA HIPAA COBRA
- Experience working with benefits and leave data enrollment and invoice audits and system integrations
DigitalLiteracy:
- Intermediateto advancedproficiencyin understanding and skills with MS 360 Office Suite and tools
- Advanceproficiencyin Microsoft Excel and other data analysis tools preferred
- Experience working with an HRIS or benefits administration platform with the ability to navigatemaintain and troubleshoot employee data and workflows
Nice to Have:
- SHRMPHR GPHR and/or CLMS certification
- Experience managing or supporting 401(k) plans including the annual audit process
- Experience using PaylocityHRISorBswiftBenefits

Working Conditions and Physical Requirements: