Admin Coordinator

Required Education and Experience:High School Diploma or GED AND:

• 12 months office clerical or administrative experience.

Skills:

• Basic math skills
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Highly organized and able to handle multiple projects and deadlines

Certifications: None

Advertised Physical Requirements:

• Physical:
  • Communicate effectively.
  • Engage in repetitive motion.
• Environmental:
  • Standard office environment.

Departmental Preferences:

• Records management

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Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Organizes coordinates and performs clerical and administrative functions following established standards.

Duties:

• Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
• Answers questions provides information and handles complaints for internal and external customers.
• Assists with updating office procedures for a more efficient operation when necessary.
• Assists with maintaining budgetary records.
• Approves departmental expenditures within predetermined guidelines
• Reviews billing from contractors and vendors adjusts as needed.
• Establishes and maintains filing systems including confidential documents.
• Organizes and submits monthly office supply order.
• Collaborates with finance office.
• Oversees medical education verification.
• Coordinates catering for MD student workshops.
• Assists with special projects.
• Schedules appointments.
• Collects and disseminates information for internal and external customers.
• Reports student MOD issues/concerns to appropriate parties.
• Performs other related duties as assigned.