RA Ops Specialist
Share
Job Location:
Monthly Salary:
Posted on:
2 hours ago
Vacancies:
1 Vacancy
Job Summary
When our values align theres no limit to what we can achieve.
At Parexel we all share the same goal - to improve the worlds health. From clinical trials to regulatory consulting and market access every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us no matter what we do at Parexel contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally we do it with empathy and were committed to making a difference.
Purpose of the role: To provide administrative and operational support to ensure smooth execution of regulatory activities. Focused on accurate documentation stakeholder coordination. The main responsibilities of RA Ops Specialist are as follows:
1. Support Payment / Procurement and Finance Processes
- Responsible for initiating tracking and completing payment cycles for NMPA registration fees customs declaration and clearance fees and other urgent payments.
- Responsible for PO creation circulation and archiving; preparing payment application documents; and collecting and organizing invoices and reconciliation materials.
- Monitor payment milestones and internal approval progress to ensure timely payments in compliance with requirements.
- Assist in communication and clarification of payment-related issues with suppliers forwarders and customs brokers.
2. QC Reagents and Materials Procurement & Logistics Support
- Support quotation requests ordering delivery tracking and receipt confirmation for QC testing reagents and consumables.
- Coordinate logistics activities including transportation receiving warehousing/hand-over to ensure materials are delivered on time according to testing schedules.
- Organize procurement and logistics records to support traceability and audit needs (as applicable).
3. Vendor Management and Information Maintenance
- Maintain and regularly update vendor basic information (qualifications contacts payment details etc.).
- Coordinate communication with vendors and follow up on quotations lead time reconciliation and supplemental documentation.
- Record vendor changes and communication logs to ensure information consistency and traceability.
4. Contract Management
- Maintain the contract register manage contract numbering/filing and track key terms and validity periods.
- Provide timely reminders for renewal/modification/termination and support internal approval and signing processes.
- Manage electronic and paper archives of contract-related documents and support audits/compliance inspections (as applicable).
5. Manage Systems / Accounts and Access Management (HA Website UKey Shared Drive & Distribution Lists)
- Maintain the HA website master accounts daily administration and operational support (within authorized scope).
- Manage UKey issuance safekeeping usage registration update/expiry reminders and handover.
- Manage shared drive access provisioning/change/removal and maintain access records.
- Manage email distribution group access and member updates to ensure accurate information coverage.
6. Support Meeting and Event Administrative Coordination (including liaison with HA)
- Coordinate schedules materials circulation attendance arrangements and meeting logistics for HA-related meetings.
- Organize venue equipment materials notifications and logistics for internal meetings/events.
- Assist with meeting minutes action item tracking and documentation archiving (as needed).
7. HR and Administrative Support (RA Team Documentation Onboarding/Offboarding)
- Follow up on RA team members CVs JD signature confirmation version updates and documentation archiving.
- Coordinate employee onboarding processes per procedure (document collection account/access setup workspace and supplies preparation etc.).
- Coordinate offboarding processes (access removal asset return UKey/file retrieval etc.) to ensure closure of procedures.
8. Office Supplies and Daily Administration
- Responsible for office supplies procurement inventory management distribution registration and replenishment planning.
- Maintain commonly used suppliers and procurement channels ensuring cost delivery and service meet expectations.
- Support daily administrative tasks for the department to improve operational efficiency and compliance.
Education and Experience Requirements
- Bachelors degree with relevant experience and proven capability
- English proficiency sufficient for effective reading writing and professional communication.
- Strong proficiency in commonly used IT tools including Microsoft Word Excel PowerPoint and PDFrelated applications.
Required Experience:
IC
Key Skills
- Sales Experience
- Crane
- Customer Service
- Communication skills
- Heavy Equipment Operation
- Microsoft Word
- Case Management
- OSHA
- Team Management
- Catheterization
- Microsoft Outlook Calendar
- EHS
About Company
Parexel is in the business of improving the world’s health. We do this by providing a suite of biopharmaceutical services that help clients across the globe transform scientific discoveries into new treatments. From clinical trials to regulatory, consulting, and market access, our the ... View more
