Senior Administrative Assistant
Share
Job Location:
San Jose, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
7 hours ago
Vacancies:
1 Vacancy
Job Summary
MW Partners is currently seeking a Senior Administrative Assistant to work for our client who is a global leader in multimedia and creativity software products.
Responsibilities and duties:
- Provide administrative support to the Sr. Director(s) of AI Platform and Foundry
- Extensive scheduling and calendar coordination (Outlook)
- Coordinate travel arrangements domestic & intl
- Filter and manage requests for internal & external commitments
- Coordinate special projects including team off-sites team building activities and all hands meetings
- Managing team access to shared databases handling purchase orders
- Creating and editing agendas reports and other documents to support organizational objectives.
- Submit and maintain expense reports
- Manage staff meeting agendas as well as attend and capture key outcomes and actions
- Regularly collaborate with cross-functional Administrative & Executive Assistants
- Look for opportunities to streamline efforts and improve processes
- Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
Requirements:
- 5 years of experience in coordination administrative or operations capacity
- Experience interacting with customers and staff at all levels in a fast-paced high-pressured environment with a high level of professionalism and confidentiality
- Expert knowledge of computer technology including MS Office (Outlook Word Excel PowerPoint and Teams) Slack and familiarity with Concur or other expense-reporting software
- Demonstrated ability to quickly turn around projects with polish and accuracy
- Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
- Work effectively with minimal direction take initiative and follow through
- Proven ability to assess and prioritize conflicting demands
- Must handle confidential information with integrity and exercise discretion
- Highly organized with strong communication and writing skills
- Eagerness to network with other Executive Assistants at cooperate as a worldwide team
- Ability to work well with all levels of management staff and outside contact
- Flexibility to work outside normal business hours as dictated by business needs
For a confidential discussion or to find out more contact Itishree Mohanty on or apply now.
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
