Donor Relations and Events Assistant

San Diego, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

POSITION SUMMARY

Under the direction of the Donor Relations and Events Manager the Donor Relations and Events Assistant is a key member of the development team at Feeding San Diego (FSD). This position will assist the development team members through administrative support coordinate event logistics support the Donor Relations and Events Manager with special event needs and contribute to the success of other miscellaneous projects throughout the year as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Event Coordination 50%

Support in tracking logging and identifying in-kind donations for auctions raffles etc.
Maintain event RSVP lists and collaborate with the Donor Services and Insights Coordinator on attendee briefings
Coordinate external vendor payments with the accounts payable team
Track attendance and support with attendance activity uploads to Salesforce post-event
Support pre-event packing onsite event setup and teardown

Administrative 25%

Maintain and reconcile receipts monthly for senior leaders of the Development Team
Assess and respond to internal and external inquiries about supporting Feeding San Diego by answering phone calls and emails
Assist with gift entry as needed particularly during the holiday season
Support in tracking inventory of donor stewardship items such as flyers folders note cards and other development materials

Stewardship 25%

Support development team members with seasonal projects including but not limited to donor outreach for campaign participation during the summer administrative tasks during the holiday season prospect research etc
Prepare monthly reports for the Gratitude Calling Program detailing volunteer call assignments and completion tracking
Maintain The Grove Events and Opportunities page by updating volunteer opportunities every other week
Help implement stewardship plans for first-time donors to foster retention and deepen connection to the organizations mission
Coordinate stewardship efforts for fund drive donor team captains helping to strengthen relationships and encourage continued participation
Reach out to lapsing fund drive donor team captains from previous year to inquire about renewed participation
Create fund drive and virtual food drive pages for the Individual Giving Team for their donors as needed
Other duties as assigned

INTERACTION

This position interacts closely with development marketing and communications programs operations and administrative staff and provides information to staff donors prospects individuals in need volunteers FSD board and staff and others from the community.

Qualifications :

EDUCATION AND EXPERIENCE

A bachelors degree in business administration nonprofit administration public administration marketing or a closely related field along with one year of experience in an administrative role project management event planning fundraising or an equivalent combination of education and experience.

KNOWLEDGE SKILLS AND ABILITIES

Ability to work independently and collaboratively.
Ability to develop and sustain positive relationships with donors team members and community partners.
Strong organizational and project management skills and an ability to work under pressure with tight deadlines.
Professional demeanor with an aptitude for analytical thinking and problem-solving.
Responsible well organized and demonstrating initiative.
Excellent customer service skills both in-person and on the telephone
Proficiency with Microsoft Office programs.
Be at least 21 years of age with a minimum of three years of driving experience.
Be a resident of San Diego County. Feeding San Diego extends a hybrid schedule as an employee benefit and reserves the right to revoke the hybrid policy as needed.

TOOLS AND EQUIPMENT USED

Personal computer multi-line phone copier and printer.

LICENSES/CERTIFICATIONS

Must have reliable transportation and possess and maintain a valid California drivers license a satisfactory driving record including proof of personal vehicle insurance coverage and insurability under FSDs insurance carrier standards.

PHYSICAL MENTAL & ENVIRONMENTAL REQUIREMENTS

The physical demands described here are representative of those that an employee will be asked to successfully perform to fulfill the essential functions of this job. While performing the duties of this job the employee is regularly expected to:

Work in an office adjacent to a warehouse setting with occasional travel to other locations in San Diego County.
Must be able to remain in a stationary position for prolonged periods of time as well as frequently transport objects between floors

Occasionally move position install and remove objects weighing up to 30 pounds.
Occasionally it is required to perform the safe operation of office equipment and machines and recognize and abate safety hazards within the workplace.
Prioritizes and multi-task work and projects requiring good memory concentration and analytical thinking.
The noise level in the work environment varies and can be considered moderate.

Additional Information :

Feeding San Diego provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

PAY & HOURS

$23 - $25 per hour

Why Youll Love It Here

Employer sponsored healthcare benefits at platinum level for medical
401K retirement plan with company matching
Flexible work environment; Attractive welcoming office
Supportive time off policies including vacation sick & company holidays; accrue 15 days of vacation in first year
Learning & development and recognition programs
Your work has a real purpose and will help change lives in San Diego County.
Supportive and engaged Board of Directors
Youll be part of a fun supportive team that works hard and celebrates accomplishments together.
We live by our core values: Agility Stewardship Collaboration Environment Nutrition & Dignity.
100% of our workforce believes in our mission and vision
Commitment to Sustainability We prioritize food rescue to feed people not landfills. Food waste goes to local hog farms.

Remote Work :

Employment Type :

Full-time

POSITION SUMMARYUnder the direction of the Donor Relations and Events Manager the Donor Relations and Events Assistant is a key member of the development team at Feeding San Diego (FSD). This position will assist the development team members through administrative support coordinate event logistics ...