SAMPOERNA ACADEMY OPERATIONS STAFF

Arranging School Daily Operation Services:

• Room/facilities arrangement for schedule availability in coordination with Academic
• Managing facility/venue renting procedure with third partied (controlling the schedule and venue availability to maximize revenue)
• Managing outside vendor such canteen and FB vendor on daily basis and on certain event
• School Shuttle Bus arrangement for daily schedule and other needs for school and office
• Operational car & taxi arrangement for schedule based on needs and priority.
• Providing and arranging school and office daily needs ATK Water etc.
• Supporting Academic team for providing material needs in every terms.
• Providing and arranging students needs daily books uniform in SASHOP and meals (catering) in coordination with catering vendor.
• Travel Arrangement: arranging airplane & hotel for any business trip requested by academic or under GA Budget.
• Create transaction in Oracle system: Purchase Request Reimbursement & Cash Advance Request and Travel Allowance including the realization.
• Other administrative needs and other non-daily services for school & office

Building Facility and Maintenance:

• Maintaining building facilities to provide comfort and appropriateness in coordination with Engineering and vendor.
• Managing cleaner outsource in providing services and making sure the cleanliness of building and facility in standard.
• Managing security cleaner outsource in providing services and making sure the security and safety in standard and making sure all asset safe.
• Managing other outside vendor (pest control pool and elevator) to provide service and make sure all the facility maintains and working in accordance with school standards and safety.
• Plan and monitor maintenance schedule is in place in coordination with engineering.
• Doing daily walkaround in all property area to make sure all-in place in accordance with PATROL system application and standard and follow up any issue and making sure it will be fixed.
• Resolving complaints problems and requests related with building and facilities.

Budget & Inventory Management

• Take good care of stocks inventory and other equipment. Maintain inventory and supplies for daily operation.
• Doing Stock Opname process on monthly basis in coordination with finance and make sure stock vs inventory system are balance.
• Controlling budget vs actual on daily operation when creating PR on the system
• Assisting Academic to create PR RM and CA on the system.

Qualifications :

• Minimum Diploma in any field.
• Minimum 1-2 years working experience with educational institutions or comparable organizations.
• Familiar to operate Ms. Office communication skill negotiation skills.
• Experience in creating Purchase Requests (PR) Reimbursement (RM) Cash Advance (CA) and travel arrangements in ERP systems (Oracle or similar).
• Good command in writing & speaking English.
• Ability to analyze and work efficiently.

Additional Information :

Available to start immediately.

Remote Work :

No

Employment Type :

Full-time