Position: Human Resources Coordinator

Terms: Full-time Non-exempt (Hourly)

Location: CA-Based Hybrid-Remote; Southern CA preferred as occasional office and in-field travel is required

Compensation: $28.37-$31.25/hour based on qualifications and experience.

Benefits: Eligible for all company benefits

Ideal Start Date: March 2 2026

Interviews: Interviews are scheduled as applications are processed

Deadline to apply: Position open until filled

COMPANY DESCRIPTION

The Energy Coalition (TEC) is a California-based 501(c)3 nonprofit with 50 years of experience partnering with communities public agencies private companies educators and policymakers to design and implement sustainability strategies. As a social change organization TECs mission is to empower communities to leap into the future of clean energy.

TECs team consists of passionate self-starters motivated by their dedication to creating a resilient and sustainable energy future. We nurture the professional growth of our employees by offering opportunities for staff to apply and develop their skills encouraging staff to learn from one another and through in-house training and professional development funds to build expertise. TEC strives to create a great working environment that is open flexible and collegial.

HR COORDINATOR JOB DESCRIPTION

TEC is seeking a proactive HR Coordinator whos passionate about supporting people and building strong internal systems. Youll play a key role in bringing HR projects to life and ensuring smooth day-to-day operations for our 100 employees across CA and other states. This role is perfect for an organized people-focused professional who enjoys working remotely partnering across teams and contributing to a wide range of HR initiatives. Bring your HR expertise adaptability and collaborative spirit to help power the systems that support our people!

Essential Functions & Responsibilities

Your responsibilities will focus on supporting a team including but not limited to:

Recruitment Training and Onboarding

• Support the manager with recruitment and onboarding tasks including posting jobs to reach candidate pools conducting screening and coordinating interviews verifying work history and references responding to candidates drafting job offer letters tracking candidate details in ATS (Trackstar Hire)

• Support strategies to build a candidate pipeline which may include attendance at career fairs

• Support the manager with TEC Teaches training and development activities

• Present and organize training materials for employees and explain regulations policies or procedures

• Actively participate and contribute to TEC Teaches learning initiatives by acting as a trainer on specific topics providing feedback in the development of learning events/ courses scheduling trainings leading programming and updating training content as assigned

• Track and assign required employee trainings to ensure TEC remains in compliance with the law and TEC policies (harassment prevention)

• Complete new hire procedures including organizing employee orientation inputting employee data into HRIS coordinating with business operations and supervisor to ensure all employee systems and equipment are set up ensuring all necessary paperwork (I-9 and E-verify) is completed and submitted

Legal/Compliance/Safety

• Conduct annual review of TECs employee handbook and other TEC policies to ensure compliance propose revisions as needed

• Stay abreast of new regulations and identify impacts to TEC policies and practices and manage change to remain in compliance

• Coordinate with TECs office administrator to ensure safety protocols and training are up to date

Payroll

• Support the manager to run bi-weekly payroll using TECs HRIS

• Reconcile PTO on a regular basis

• Respond to staff questions including time submission expense reports etc.

Employee Engagement

• Organize logistics for bi-weekly company-wide TEC Talk video conference calls

• Support TEC-tivities employee engagement initiatives to identify and implement activities to boost morale and employee connectivity

Benefits

• Support day-to-day health benefits administration (medical vision dental FSA voluntary benefits) which includes coordination with insurance broker updating employee data in HRIS reviewing invoices and resolving discrepancies and addressing employee inquiries

• Provide recommendations Manager regarding benefit plan changes

• Support TECs annual open enrollment including HRIS system setup and implementation and employee communications

• Add new enrollees to TECs 401(k) Plan and verify employee data accuracy

Leave Administration

• Support the manager with leave of absence documentation in compliance with local state and federal laws. Tasks include coordinating directly with employees and providing necessary information; completing required paperwork and communications; evaluating leave eligibility and approvals; and coordinating with managers.

HRIS Administration/ Employee Recordkeeping

• Ensure accurate and complete employee data is input into TECs HRIS and maintain records on the server

• Conduct new hire setup and employee changes in HRIS

• Ensure strict adherence to employee data confidentiality and HIPAA compliance

Employee Relations

• This position will not handle employee relations issues directly. Employee relations issues will be escalated to the manager

• Support the manager with clerical duties related to performance management processes (distribution of templates tracking completion etc.)

Leadership

• This position will not have supervisory responsibilities; however specific HR projects will include working collaboratively with others to complete projects

• Maintain positive working relationships

• Identify problems before they arise and propose recommended action plans. Understand when to escalate issues to the appropriate party or supervisor

• Serve as a company-wide resource and representative for TEC

Qualifications

• Bachelors degree in Human Resources or a related field and/or HR certification preferred

• Minimum two years of HR related work experience in the areas of recruitment training/ learning & development benefits and HRIS administration

• HR competence and knowledge of HR procedures

• Strong attention to detail highly organized and skilled at multitasking

• Ability to use discretion with confidential information

• Comfortable working in a highly visible role

• Excellent collaboration skills and ability to establish and maintain interpersonal relationships; Positive and personable demeanor

• Excellent oral and written communication skills

• Willing to take initiative and work independently and be successful in a remote work environment

• Ability to prioritize and handle multiple tasks to support various team members

• Ability to follow established processes and adapt in real time in response to changing environments by practicing good judgment

• Strong project management skills - ability to prioritize and handle multiple competing tasks; ability to complete assignments in a thorough accurate and timely manner; attention to detail and follow-through

• Experience with championing a positive workplace environment including values of diversity equity and inclusion

• Passion for sustainable energy and environmental conservation

• Valid drivers license insurance access to a vehicle and willingness to travel to attend meetings and events. This position may occasionally require work outside of regular business hours.

• Skilled with Microsoft Office and experience with Google Suite including Docs Drive Slides and Sheets

• Proficiency in writing and business correspondence (emails memos company-wide Slack posts etc.)

• Experience using HRIS software (Paycom) preferred

• Experience using Applicant Tracking Systems (Trackstar Hire) preferred

• Familiarity with Zoom or similar video conferencing equipment

• Familiarity with Slack or similar communication software

• Have an active cell phone plan service

• Valid drivers license insurance access to a vehicle and willingness to travel throughout Southern California to attend meetings and events

Company-Wide Expectations

• Ability to work comfortably in a collaborative environment and make high contributions to the team and program in a fast-paced environment

• Proactive initiative and excellent problem-solving skills with the ability to identify and define the problem develop solutions exercise good judgment and make decisions

• Adaptable flexible and able to pivot based on company and program needs

• An intrinsic sense of high moral code and ethical conduct and the ability to use discretion with confidential information

• Passion for energy efficiency distributed energy resources and environmental conservation

• Strong attention to detail that results in concise consistent work products

• Professional appearance and demeanor

Work Environment

This position can work remotely except when business needs require in-person attendance at meetings and events at TEC offices or customer sites (approx. 1-2 times/month). TEC will continue implementing a hybrid model to allow us to innovate and gather in person when it makes sense while championing a flexible work environment and promoting work-life balance. Reasonable accommodations may enable individuals with disabilities to perform essential functions.

COMPENSATION

Hourly Rate: The starting base pay range for this position is $28.37 - $31.25/hour ($59000 - $65000 annually). This hiring range is a good-faith and reasonable estimate of the salary range at the time of the posting and is subject to change. The actual compensation offered will be determined by various factors including a candidates experience education training skills and certifications.

Benefits: TEC offers a competitive benefits package that includes salary medical dental and vision insurance; employer paid life insurance and long term disability; access to employee assistance programs and behavioral health programs; 401(k) retirement plan with employer match up to 4%; 9/80 work schedule with 13 paid holidays and paid time off (increases with time in service). TEC values professional growth and we invest time and resources into quality training for team members.

The Energy Coalition is an Equal Opportunity Employer and strives to reflect the diverse community it serves.

Posted 02.03.2026