Administrative Assistant Bookkeeping

Dallas, IA - USA

Hourly Salary: $ 20 - 22

Posted on: 21 hours ago

Vacancies: 1 Vacancy

Job Summary

Benefits:

Dental insurance
Paid time off
Vision insurance

Position Title: Administrative Assistant - Bookkeeping

Company: RDE Capital Group LLC / RDE Maintenance Services

Reports To: Company Accountant & HR Manager

Location: DallasFort Worth

Type: Full Time

Position Overview

RDE Capital Group LLC a leading commercial real estate brokerage based in Dallas is seeking a motivated detail oriented Administrative Assistant - Bookkeeping to join our dynamic team. This role provides administrative and bookkeeping support while maintaining strong communication with investors owners and internal leadership.

Key Responsibilities

Bookkeeping Accounting and Financial Support
- Perform daily bookkeeping tasks including tracking transactions reconciling records and supporting basic accounting functions.
- Accurately enter financial data into AppFolio software.
- Maintain organized invoice receipt and payment files.
- Match invoices received by email to corresponding work orders or contracts with VA support as needed.
- Receive verify and accurately enter payments into the Property Management System.
- Manage accounting-related email and financial communications.
Investor and Owner Reporting
- Prepare review and submit Investor and Owner Monthly Reports for approval ensuring accuracy completeness and timely submission.
- Distribute approved Investor and Owner Monthly Reports.
- Follow up to confirm receipt and address basic inquiries.
Utilities and Payment Management
- Track process and pay utility bills on time.
- Turn utilities on or off for properties as required.
Records Management and Confidentiality
- Organize maintain and update digital files and databases.
- Adhere strictly to confidentiality and data protection standards.
Owner Contractor and Operations Support
- Serve as a point of contact for owners and contractors as needed.
- Complete tasks assigned by the Accountant Operations Manager Office Manager or President.
Administrative Office and Communication Support
- Manage incoming phone calls and emails in alignment with Operations Manager guidelines.
- Handle incoming and outgoing mail and deliveries.
- Greet visitors and maintain a tidy reception area.
- Keep meeting rooms and kitchen areas clean and stocked.
- Assist the Office Manager with office supplies and related administrative needs.
- Assist with training in areas where skilled.

Qualifications Required

High school diploma required; associate degree or coursework in bookkeeping preferred.
Bilingual proficiency in English and Spanish written and verbal required.
Minimum of 1 to 3 years of administrative assistance experience with bookkeeping.
Experience with property management software such as AppFolio or similar systems.
Proficient in Microsoft Office and general computer applications.
Strong data entry skills with a high level of attention to detail and accuracy.
Working knowledge of standard office equipment.
Strong written and verbal communication skills.
Highly organized with strong time management skills.
Ability to adapt to changing priorities and shifting demands.
Curious and proactive in identifying and resolving missing or incorrect transactions.
Able to work quickly while remaining decisive and accurate.
Schedule: Monday to Friday 9:00 AM to 6:00 PM.

Preferred

Being bilingual (English/Spanish) is a strong plus.
Familiarity with Texas Property Code repair timelines and habitability rules.

Compensation: $20.00 - $22.00 per hour

RDE Capital Group LLC is a full service commercial real estate brokerage servicing the Dallas / Fort Worth Area.

Required Experience:

Junior IC

Benefits:Dental insurancePaid time offVision insurancePosition Title: Administrative Assistant - BookkeepingCompany: RDE Capital Group LLC / RDE Maintenance ServicesReports To: Company Accountant & HR ManagerLocation: DallasFort WorthType: Full TimePosition OverviewRDE Capital Group LLC a leading co...