Project & Change Management Coordinator

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About Us

The N.C. State Board of Elections is the statewide agency that supervises elections administration enforces campaign finance requirements and conducts associated investigations. The State Board ensures uniform implementation of state and federal election laws and appoints local officials serving on county boards of elections. The board is composed of 5 individuals appointed by the State Auditor from list of nominees submitted by the chairs of the two political parties having the highest number of registered affiliates. Agency staff are civil servants subject to the State Personnel Act.

Description of Work

Knowledge Skills and Abilities/Management Preferences

***Recruitment Range $58613 - $95000***

Note: This is a time-limited position funded through a special appropriation. The position may last up to three years depending on funding availability.

Description of Work

Project Coordination & Software Modernization Support

Provide coordination and administrative support for complex software and technology projects from initiation through implementation.

Essential Functions

• Assist project managers with planning scheduling tracking and documenting project activities for SEIMS and Campaign Finance Software modernization efforts.
• Maintain project schedules task lists issue logs risk registers and action items.
• Coordinate meetings prepare agendas capture meeting notes and track follow-up items.
• Monitor project deliverables and milestones to support on-time and on-scope execution.
• Support documentation of project requirements decisions and change requests.
• Assist with testing coordination training preparation and implementation readiness activities.
• Maintain organized project files and documentation in accordance with agency standards.

Change Management & Communications

Serve as a change champion to support stakeholder engagement and communication throughout the modernization lifecycle.

Essential Functions

• Support development and execution of project communication plans.
• Facilitate clear consistent communication between the State Board county boards of elections and vendors.
• Draft project updates announcements training notices and guidance materials for internal and external stakeholders.
• Assist with coordinating stakeholder briefings demonstrations and feedback sessions.
• Track stakeholder questions concerns and feedback and ensure timely follow-up.
• Promote adoption of new systems processes and tools by supporting training and outreach efforts.

Budget & Financial Support

Provide limited support for project-related budget monitoring and analysis.

Essential Functions

• Assist with tracking project budgets expenditures and forecasts.
• Maintain budget tracking spreadsheets and support basic financial analysis using Excel.
• Reconcile project invoices purchase orders and contract deliverables in coordination with project and fiscal staff.
• Support preparation of budget status updates for project leadership.
• Assist with documentation related to funding sources including state and federal funds as applicable.

Operational & Administrative Support

Provide support for select operational and administrative functions as needed to support agency priorities.

Essential Functions

• Assist with procurement-related activities including documentation tracking and coordination with procurement staff.
• Support inventory management fixed asset tracking and surplus administration efforts as assigned.
• Maintain records and documentation related to assets equipment and operational resources.
• Provide general administrative support to Business Operations team as needed.
• Support continuous improvement efforts by identifying opportunities to improve coordination and documentation.

Knowledge Skills & Abilities

Communication & Collaboration

• Strong written and verbal communication skills with the ability to convey technical and non-technical information clearly.
• Ability to work effectively with diverse stakeholders including state staff county election officials vendors and leadership.
• Professional customer-serviceoriented communication style.

Organization & Project Support

• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple tasks deadlines and priorities simultaneously.
• Experience supporting projects or initiatives with multiple stakeholders.

Technical & Analytical Skills

• Working knowledge of Microsoft Excel including use of formulas tracking tools and basic data analysis.
• Comfort working with project documentation tracking tools and collaboration platforms.
• Ability to learn and adapt to new software systems and tools.

Change & Adaptability

• Ability to support change management and promote adoption of new processes and systems.
• Flexibility to support evolving project and operational needs.
• Strong problem-solving skills and initiative.

Minimum Education and Experience

Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelors degree from an appropriately accredited institution and three (3) years progressively responsible experience related to the area of assignment; or an equivalent combination of training and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.

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