Administrative Coordinator

AsanAdministrative Coordinatorfor US Medicalin our Wilmington DE office you willreport intoand provide support for the VP US MedicalCVRMfor the Biopharmaceuticals Business Unit. You will be part of a team that focuses on ensuring scientific progressultimately resultingin making a positive impact on changing patients lives.

Main Duties and Responsibilities

You willbe responsible forday-to-day office and virtual activities such as calendar management travel arrangements expense reports event planning purchase order management vendor engagement and budgeting files correspondence office supplies/equipment and administrative onboarding activities for new hires. You will also have project management responsibility as needed.

Typical Accountabilities/Capabilities:

• Proficiencywith Outlook for email and calendar management in support of high-demand senior leaders- e.g. scheduling and planning of meetings calls special event support booking conference rooms etc.

• Vendor and budget management: support planning and overseeing projects to ensure they are completed ina timelyfashion and within budget; learning agility with use of Financial/Expense Management systems (e.g.DocuSign Coupa Concur)

• Coordinate travel arrangements and expense reports with accuracy efficiency and timeliness

• Strong written communication and ability to prepare and edit correspondence and general communications

• Clear verbal communication and confidence to interact with individuals at alllevelsinternalto the organization and external as well

• A proactivenaturedemonstratescritical thinking and ability to prioritize and work well under pressure

• Ability tooperateindependentlyand alsocollaborate effectively with other members of the administrative support team and cross-functional partners whilemaintainingconfidentiality discretion and tact

• Interest in learning and growing both for personal development as well as for continuous improvement of the team

Essential for the role

• High School diploma

• 5 years of administrative support experience

• Strong written and verbal communication skills and ability to interact confidently with employees at all levels in the organization

• Proficiencyin MS Office Tools (Outlook Word Excel PowerPoint & Teams) and cloud systems

• Ability to effectively multitask in a fast-paced environment whilemaintainingcurrent responsibilities

Desirable for the role

• Bachelors degree

• Experience working in a global environment and/or a large corporation and supporting senior executives

• Industry experience (pharma biotech healthcare)

• Familiarity with project management software tools methodologies and guidelines