Executive Administrative Assistant to the CEO
Share
Job Location:
San Antonio, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
EXECUTIVE ASSISTANT TO THE CEO
SUMMARY
The Executive Assistant will provide high-level administrative support to executive management ensuring efficient operations and effective communication. This position requires a highly organized proactive and detail-oriented individual with exceptional communication and interpersonal skills. The Executive Assistant will manage complex schedules coordinate projects and handle sensitive information with discretion playing a crucial role in supporting the executive team and facilitating smooth workflow within the organization.
This role will require in-office attendance travel and some personal assistant duties.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
- Provide comprehensive administrative support to executive management relieving them of administrative details and managing both personal and professional tasks.
- Coordinate workflow prioritize tasks and proactively follow up on delegated assignments to ensure timely completion.
- Exercise initiative to manage situations effectively in the managers absence and maintain project schedules.
- Develop and maintain procedures manuals to ensure consistent performance of routine tasks.
- Compose prepare and review correspondence and reports for executive signature.
- Manage incoming mail prioritize action items and ensure timely responses to requests.
- Monitor and respond to emails as required drafting or abstracting reports as needed.
- Serve as the primary point of contact for department heads executives investors financiers and owners fostering positive communication and collaboration.
- Coordinate conference calls and meetings effectively.
- Collaborate with the Executive Assistant to the CEO to coordinate events provide backup support and ensure seamless coverage.
- Manage and maintain business and personal calendars optimizing time efficiency for executive management.
- Schedule meetings prepare agendas and arrange necessary facilities.
- Handle all inquiries with professionalism and efficiency arranging callbacks and providing necessary information.
- Screen visitors manage interruptions and ensure a professional and welcoming environment.
- Arrange travel for executive management and other designated personnel including itineraries trip files and expense reports.
- Monitor travel arrangements and provide support in case of disruptions or changes.
- Maintain and improve data storage and retrieval systems.
- Manage administrative details for projects and seek opportunities to contribute to projects within areas of competence.
- Complete other assignments as directed by executive management.
SKILLS AND EXPERIENCE
- Bachelors Degree preferred but not mandatory.
- 5 years of experience supporting C-level executives.
- Advanced proficiency in Microsoft Office Suite Adobe products and travel arrangement tools.
- Demonstrated skills professionalism and ability to maintain confidentiality at an advanced level.
- Excellent written and verbal communication skills.
- Must have a valid drivers license with no major infractions in the last 12 months.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Kairoi Residential is a premier, vertically integrated, multifamily investment, development and property management company headquartered in San Antonio.
