Executive Assistant to the PresidentCEO

YMCA of Collier County JobDescription

Job Title: Executive Assistant to the President/CEO

FLSA Status: Non-Exempt

Revision Date: 2/6/2026

Reports to: CEO

Primary Function/Department: Admin

Leadership Level: Leader

POSITIONSUMMARY:

The Executive Assistant position supports the work of the YMCA ofCollier County Inc. a leading not-for-profit organization committed tostrengthening the communities in Collier County through its core focus areas ofYouth Development Healthy Living and Social Responsibility. The Executive Assistant provides high-levelconfidential and strategic administrative support to the President/CEO. Thisrole is essential to executive operations fundraising support volunteerengagement and organizational Executive Administrator serves as a trusted partner and liaison toleadership the Board of Directors donors volunteers and communitystakeholders while advancing the YMCAs mission.

OUR CULTURE:
Our mission and corevalues are brought to life by our the Y we strive to live ourcause of strengthening communities with purpose and intentionality everyday. We are welcoming: we are open to all. We are a place where you canbelong and become.We are genuine: wevalue you and embrace your individuality.We are hopeful: we believe in you and your potential to become acatalyst in the world.We arenurturing: we support you in your journey to develop your fullpotential.We are determined:above all else we are on a relentless quest to make our community strongerbeginning with you.

ESSENTIALFUNCTIONS:

Executive Leadership Support

Servesas a trusted liaison between the CEO board members senior staff volunteersand community partners.

Providecomprehensive administrative support to the President/CEO and Director ofDevelopment.

Serveas a connector between the President/CEO and directs reports by facilitatingthe flow of information priorities and follow-up.

Prepareagendas briefing materials presentations and correspondence.

Tracksand supports CEO priorities tied to the strategic plan capital projects majorfundraising and community initiatives.

Attendcommittee and board meetings with CEO and other meetings as directed.

Anticipatesneeds flags risks and ensures follow-through on commitments.

Modelsprofessionalism kindness and discretion.

Handlesconfidential matters with discretion professionalism and sound judgment.

Helpmaintain a welcoming organized mission-aligned environment.

Representsthe President/CEO internally and externally as appropriate.

SupportHR functions such as onboarding offboarding compliance of documentation andstaff communications.

Ensuresmooth internal workflows and consistent processes across departments.

Cross-Functional and Team Support

Helpsmanage information flow between teams.

Assistswith project tracking and follow-through.

Createa system and help manage information flow between teams.

Assistswith project tracking and follow-through.

Providesbackup administrative support across departments

Board of Directors and VolunteerLeadership Support

CoordinateBoard and committee meetings including Development-related committees givingdirections to the Development Assistant as needed.

Prepareand distribute materials record minutes and track action items.

Maintaingovernance records and support Board onboarding and engagement.

Development Fundraising and EventSupport

Provideadministrative and logistical support for fundraising initiatives andvolunteer/donor engagement.

Coordinatealong with Development Assistant for donor meetings materials and follow-up.

Supportfundraising events including evenings and weekends as needed.

Volunteer Recruitment and Management

Supportrecruitment onboarding and coordination of volunteers for events communityoutreach (ex. bread run) YREADS and other programs.

Serveas a primary point of contact for volunteers.

Maintainvolunteer records and assist with recognition and retention efforts.

Organizational and Strategic Support

Assistwith tracking executive priorities and strategic initiatives.

Compilereports summaries and dashboards for leadership review.

MaintainBoard portal.

Office and Operations Management

Manageexecutive office systems and workflows.

Ensuresupplies and office is properly maintained. Coordinate and order staff businesscards uniforms and name badges.

Coordinatetravel expense reporting and administrative budgeting.

Identifyprocess improvements to enhance efficiency.

Everyincidental duty connected with the Executive Assistant job cannot be specifiedin the position description and the colleague at the discretion of the CEOmay be required to perform duties that are not included in this jobdescription.

QUALIFICATIONS:

Bachelorsdegree or equivalent experience.

5-7years of executive or senior-level administrative experience.

Experiencesupporting fundraising volunteer coordination or Board operations.

Exceptionalorganizational and communication skills.

Abilityto manage confidential information with discretion.

Abilityto speak any language in addition to English may be helpful.

Abilityto relate effectively to diverse groups of people from all social and economicsegments of the community.

Understandsthe YMCA is a public accommodation committed to inclusion and compliance withthe Americans with Disabilities Act (ADA).

Mustbe able to meet the Associations background screening requirements.

WORKENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here arerepresentative of those that must be met by an employee to successfully performthe essential functions of this accommodations may be made to enable individuals withdisabilities to perform the essential functions.

Whileperforming the duties of this job the employee is regularly required to use acomputer for extended periods of time and be able to communicate using acomputer and phone/smart device. Theemployee frequently is required to sit and reach and must be able to movearound the work environment.

Theemployee must occasionally lift and/or move up to 10 pounds.

Specificvision abilities required by this job include close vision distance visionand the ability to adjust.

Thenoise level in the work environment is usually moderate.

Onsiteattendance is required for this position. Core work hours are Monday-Friday9-6pm with occasional evenings and weekends to support events meetings andcommunity engagement activities.