Senior Executive Assistant

Palo Alto, CA - USA

Monthly Salary: $ 102690 - 141210

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Job Summary

Company Description

Guardant Health is a leading precision oncology company focused on guarding wellness and giving every person more time free from cancer. Founded in 2012 Guardant is transforming patient care and accelerating new cancer therapies by providing critical insights into what drives disease through its advanced blood and tissue tests real-world data and AI analytics. Guardant tests help improve outcomes across all stages of care including screening to find cancer early monitoring for recurrence in early-stage cancer and treatment selection for patients with advanced cancer. For more information visitand follow the company on LinkedIn X (Twitter)and Facebook.

The Senior Executive Assistant (EA) provides high-level administrative and operational partnership to the Executive and Senior Management Team ensuring the seamless execution of day-to-day activities and longer-term priorities. This role requires exceptional organizational skills sound judgment and strong executive presence along with the ability to manage complex schedules competing priorities and sensitive information with discretion. Over time the EA will anticipate the needs of the leadership team proactively identify opportunities to improve efficiency and execution.

Essential Duties and Responsibilities

Serve as a primary point of contact for the Screening senior management team liaising with internal and external stakeholders and managing correspondence inquiries and follow-ups.
Manage and prioritize incoming requests with accuracy discretion and a strong sense of urgency.
Coordinate and maintain complex multi-executive calendars including meetings with internal teams and external partners.
Arrange extensive domestic and international travel meetings and itineraries often requiring real-time changes; prepare and submit associated expense reports.
Create submit and track purchase orders ensuring alignment with approved budgets and internal processes.
Attend meetings capture minutes and ensure accurate documentation and follow-up as needed.
Support inter- and intra-departmental communication including collaboration with cross-functional teams and external clients while handling sensitive and confidential information.
Assist with planning and coordination of meetings offsites and events for the Screening Commercial team.
Draft format and proofread correspondence presentations and documents with minimal direction.
Partner closely with other Executive Assistants to ensure seamless coverage and shared success.
Build strong working relationships across the organization to drive efficiency and execution.

Qualifications:

High school diploma required; Bachelors degree preferred.
Minimum of 8 years of experience supporting senior-level executives including C-suite and/or VP-level leaders preferably within the life sciences or healthcare industry.
Demonstrated executive presence with the ability to interact confidently and professionally with senior leaders board members and external stakeholders.
Exceptional interpersonal and communication skills with a polished proactive and approachable demeanor.
Strong attention to detail with excellent written and verbal communication skills.
Proven sound judgment discretion and ability to handle highly sensitive and confidential information.
Highly proactive with the ability to anticipate executive needs and adapt priorities in a fast-paced environment.
Comfortable working independently while remaining flexible and responsive to changing business demands.
Experience supporting executives in a fast-growing entrepreneurial environment.
Advanced proficiency in Microsoft Office (Outlook Word PowerPoint Excel) and experience with expense management systems (e.g. Certify).

Hybrid Work Model: This section is applicable to onsite employees who are eligible for hybrid work location as specified by management and related policies. Guardant has defined days for in-person/onsite collaboration and work-from-home days for individual-focused time. All U.S. employees who live within 50 miles of a Guardant facility will be required to be onsite on Mondays Tuesdays and Thursdays. We have found aligning our scheduled in-office days allows our teams to do the best work and creates the focused thinking time our innovative work requires. At Guardant our work model has created flexibility for better work-life balance while keeping teams connected to advance our science for our patients.

The annualized base salary ranges for the primary location and any additional locations are listed below. This range does not include benefits or if applicable bonus commission or equity. Each candidates compensation offer will be based on multiple factors including but not limited to geography experience education job-related skills job duties and business need. Primary Location: Palo Alto CA Primary Location Base Pay Range: $114100 - $156900 Other US Location(s) Base Pay Range: $96985 - $133365 If the role is performed in Colorado the pay range for this job is: $102690 - $141210

Employee may be required to lift routine office supplies and use office of the work is performed in a desk/office environment; however there may be exposure to high noise levels fumes and biohazard material in the laboratory to sit for extended periods of time.

Guardant Health is committed to providing reasonable accommodations in our hiring processes for candidates with disabilities long-term conditions mental health conditions or sincerely held religious beliefs. If you need support please reach out to

A background screening including criminal history is required for this role. GH will consider qualified applicants with criminal arrest or conviction histories in a manner consistent with applicable law including but not limited to the LA County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Guardant Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin or protected veteran status and will not be discriminated against on the basis of disability.

All your information will be kept confidential according to EEO guidelines.

To learn more about the information collected when you apply for a position at Guardant Health Inc. and how it is used please review ourPrivacy Notice for Job Applicants.

Please visit our career page at: Experience:

Senior IC

Company DescriptionGuardant Health is a leading precision oncology company focused on guarding wellness and giving every person more time free from cancer. Founded in 2012 Guardant is transforming patient care and accelerating new cancer therapies by providing critical insights into what drives dise...

Company Description

Essential Duties and Responsibilities

Serve as a primary point of contact for the Screening senior management team liaising with internal and external stakeholders and managing correspondence inquiries and follow-ups.
Manage and prioritize incoming requests with accuracy discretion and a strong sense of urgency.
Coordinate and maintain complex multi-executive calendars including meetings with internal teams and external partners.
Arrange extensive domestic and international travel meetings and itineraries often requiring real-time changes; prepare and submit associated expense reports.
Create submit and track purchase orders ensuring alignment with approved budgets and internal processes.
Attend meetings capture minutes and ensure accurate documentation and follow-up as needed.
Support inter- and intra-departmental communication including collaboration with cross-functional teams and external clients while handling sensitive and confidential information.
Assist with planning and coordination of meetings offsites and events for the Screening Commercial team.
Draft format and proofread correspondence presentations and documents with minimal direction.
Partner closely with other Executive Assistants to ensure seamless coverage and shared success.
Build strong working relationships across the organization to drive efficiency and execution.

Qualifications:

High school diploma required; Bachelors degree preferred.
Minimum of 8 years of experience supporting senior-level executives including C-suite and/or VP-level leaders preferably within the life sciences or healthcare industry.
Demonstrated executive presence with the ability to interact confidently and professionally with senior leaders board members and external stakeholders.
Exceptional interpersonal and communication skills with a polished proactive and approachable demeanor.
Strong attention to detail with excellent written and verbal communication skills.
Proven sound judgment discretion and ability to handle highly sensitive and confidential information.
Highly proactive with the ability to anticipate executive needs and adapt priorities in a fast-paced environment.
Comfortable working independently while remaining flexible and responsive to changing business demands.
Experience supporting executives in a fast-growing entrepreneurial environment.
Advanced proficiency in Microsoft Office (Outlook Word PowerPoint Excel) and experience with expense management systems (e.g. Certify).

Please visit our career page at: Experience:

Senior IC

Key Skills

Microsoft Outlook
Microsoft Word
Personal Assistant Experience
Microsoft Powerpoint
White Papers
Calendar Management
Microsoft Excel
Sharepoint
Administrative Experience
Budgeting
DoD Experience
Google Suite

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About Company

Guardant Health

Guardant Health is a leading precision oncology company focused on helping conquer cancer globally through use of its proprietary tests, vast data sets and advanced analytics. The Guardant Health oncology platform leverages capabilities to drive commercial adoption, improve patient cl ... View more

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