Job Description

The Campus Coordinator plays a vital role in keeping the campus running smoothly and collaboratively each day. Working closely with the Campus Director this position supports daily operations by coordinating administrative functions managing resources and serving as a key point of contact for faculty staff visitors and campus partners. From budgeting and facilities coordination to campus safety and event support the Campus Coordinator helps create an organized welcoming and well-supported environment where students and employees can thrive.

About Us

Indian River State College is a leading public institution located on Floridas Treasure Coast serving students across multiple campuses in four counties. We are dedicated to academic excellence innovation and community engagement offering associate and bachelors degrees workforce training and continuing education programs.

At The River we believe every students and employees story matters. We value the different perspectives experiences and talents that come together on our campuses creating a learning environment and workplace thats supportive inclusive and inspiring. With flexible options online on campus and hybrid we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access ensuring every learner has the opportunity to thrive.

Why Join the River

When you join Indian River State College you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; its an opportunity to shape the future uplift students and be part of a mission-driven college that is changing lives every day.

What We Offer
At Indian River State College we value the well-being and professional growth of our employees. Our comprehensive benefits package includes:

Health & Wellness: Medical dental vision flexible spending accounts life insurance supplemental plans and access to our Employee Assistance Program (EAP).

Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.

Retirement Security: Participation in the Florida Retirement System (FRS) plus tax-deferred annuities and Roth 403(b) options.

Time for You: Generous paid vacation personal and sick leave to support work-life balance.

Perks & Discounts: Reduced rates on services and tickets to local attractions.

Growth & Development: Professional development programs leadership training and opportunities to advance your career.

JOB SUMMARY:

Under minimal supervision this position helps the Campus Director ensure smooth operation of the assigned campus. Duties include: assisting in preparing the budget and monitoring campus expenditures; assisting with facility needs and rentals; and serving as a local point of contact for campus visitors faculty needs campus safety facilities IT student life off-campus sites and other non-student success staff on campus.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Serves as the office manager for the campus providing administrative support to the Campus Director;
• Will supervise and manage staff on campus as needed by the Campus Director;
• Assists in preparing and monitoring the campus budget processes purchase orders and oversees purchasing card expenditures;
• Manage all facility rentals through current system; approves scheduling of events and rental usage coordinates needs for events point of contact on campus for all rentals; works with cashiers to process facility rental payments;
• Completes classroom assignments after course schedule is constructed;
• Maintains office/classroom supplies and manages/monitors service request tickets;
• Establishes and maintains business relationships with vendors;
• Handles all phone computer AV equipment copy machines and fax problems for the campus;
• Oversees all campus classrooms and coordinates with IT to maintain classroom equipment;
• Acts as campus safety liaison; handles key requests and related records; and maintains files for incident reports; maintains and updates campus security plan and employee contact information;
• May act as support for registration assistants as needed (applications transcripts cashiering and residency);
• Assists with campus and recruitment events;
• May notarize documents;
• Provides technical support with C-port lockers;
• Completes all other duties and responsibilities as assigned.

QUALIFICATIONS KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate degree; Bachelor preferred; three (3) years of directly related clerical/administrative office management experience; or any equivalent combination of education training and experience which provides the requisite knowledge skills and abilities for this job.
• Public notary license desired.
• Knowledge of bookkeeping procedures and standard office practices.
• Knowledge of College/branch policies and procedures as well as public relations.
• Skill in organizing typing entering data and filing.
• Skill in applying and using technology as related to this position including working with Microsoft Office and Windows based applications.
• Ability to be accurate and detailed oriented apply good judgement work independently as well as with others be diplomatic multi-task and be self-motivated.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files ledgers and small tools. Although a sedentary job is defined as one which involves sitting a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

ADDITIONAL EXPECTATIONS:

Requirements are representative of minimum levels of knowledge skills and/or abilities. To perform this job successfully the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally all employees of the College are expected to maintain professional standards of communication able to learn and apply new technology and abide by all policies and procedures. Continued employment remains on an at-will basis.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

Classification

Supervisory

FLSA Exempt

Employment Type

Compensation and Application Deadline