Secretary

Title: Secretary

Job Summary

This position provides coordination support and assistance to the Academic Schools dean faculty and staff.

Job Duties

• Monitor and respond to emails in a timely manner including correspondence from faculty students vendors Student Services Records the Business Office Accounts Payable and other departments.
• Enter and maintain schedules for all Healthcare Professions programs making adjustments as needed. Responsibilities include building courses adding classes entering faculty load and release time and applying required fees.
• Prepare travel authorizations travel claims budget revision requests and other required forms; assist with advisory committee meetings program interviews accreditation self-studies site visits and related activities.
• Submit requisitions for academic and office equipment and supplies; verify receipt of materials obtain appropriate approval signatures on invoices and forward invoices to Accounts Payable for processing.
• Assist with preparing and tracking affiliate agreements between Jackson State and multiple clinical affiliates including monitoring renewal requirements.
• Assist with student registration academic advising and generating reports for the Academic School as needed.
• Assist with gathering information required to complete and submit applications in compliance with college and Healthcare Professions program requirements.
• Serve as receptionist for the Academic School by answering phones greeting visitors and providing general administrative support as assigned.

Minimum Qualifications

High School diploma or equivalent

Preferred Qualifications

CPS certification
Associates Degree

Knowledge Skills and Abilities

Ability to work effectively with others
Strong computer skills with the ability to learn new software quickly
Excellent written and verbal communication skills
Basic mathematical skills
Strong reasoning and decision-making abilities including applying relevant policies procedures guidelines and regulations to perform complex tasks

Physical Demands / Working Conditions

• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of standing at times
• Prolonged screen time
• Must be able to lift up to 25 pounds at times

Pay Rate: $30000 - $35475 (Annual salary depending on eligible experience which is defined by the current compensation plan.)

Position Close Date:Open until filled. For best consideration please apply by 02/12/2026

Special Instructions to Applicants:

To be considered for this position you must submit an application. Prior applications will not be used to fill this vacancy.

A completed satisfactory background check will be required before hire.