Catering Coordinator | Part-Time | Palm Beach County Convention Center

Oak View Group is the global leader in venue development management and premium hospitality services for the live event industry. Offering an unmatched 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential highest attended arenas convention centers music festivals performing arts centers and cultural institutions on the planet.

TheCatering Coordinator supports the CateringSales Teamby advising clients of ratescatering and services; preparation and execution of event contracts planning coordination and execution of food & beverage events within the convention center.

Strong verbal and written communications skills the ability to manage several tasks simultaneously be self-governed and self-motivated possess a basic understanding of banquet andcateringsales public relations advertising and special event planning and execution are essential.

This role pays an hourly rate of $20.00-22.00

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

This position will remain open until May 8 2026.

ThePalm Beach County Convention Center is a multi-purpose facility in West Palm Beach Florida managed by Oak View Center features a 100000 square-foot exhibit hall a 22000 square-foot ballroom and 21000 square feet of flexible meeting space as well as connecting to the 400-room Hilton West Palm Beach.

• AssistCateringSales Team in creating and and distributionof accurate Banquet Event Orders (BEO).
• AssistCatering Sales Team in responding to leads.
• AssistCatering Sales Team in securing concessions vendors for retail events.
• Prepare event contracts sales folders sales kits and correspondence to clients.
• Enter and maintain complete and accurate information into booking system.
• Works with clients and facility staff to determine event needs and opportunities for upselling food and beverages and other services offered by the facility.
• Represent the facility to potential facility users; respond to inquiries regardingcateringservices and send out food and beverage materials; assist with the collection of deposits
• Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department
• Represent the department at weekly operational meetings and attend weekly BEO meetings.
• Update event revenues in computerized event booking and management system on a weekly and monthly as required for forecasting
• Demonstrate continuous effort to improve operations decrease turnaround times streamline work processes and work cooperatively and jointly to provide quality seamless customer service
• Work a flexible schedule including long nights early mornings weekends & holidays as needed.
• Perform other duties as required

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.