Administrative Support

About Robert Bosch GmbH

Headquartered in Germany Robert Bosch GmbH is a premier global supplier with four primary business sectors: Automotive Technology Industrial Technology Consumer Goods and Energy and Building Technology. Over 400000 associates generate sales of over 90 billion. Bosch improves quality of life worldwide with products and services that are innovative and spark short Bosch creates technology that is Invented for life. Ninety-two percent of the share capital of Robert Bosch GmbH is held by Robert Bosch Stiftung GmbH a charitable foundation. The special ownership structure guarantees the entrepreneurial freedom of the Bosch Group making it possible for the company to plan over the long term and to undertake significant investments in safeguarding its North America Robert Bosch LLC supplies automotive original equipment and aftermarket products industrial drive and control technology power tool security and building technology thermo-technology household appliances solar energy healthcare and software innovations. Bosch established its regional presence in North America in 1906 and now employs 41000 associates in more than one hundred locations.

Bosch Building Technologies Integrator Business

The regional system integration business called Bosch Building Technologies offers solutions and customized services for building security energy efficiency and building automation for commercial buildings and infrastructure projects Bosch started its Integrator Business in North America through the acquisition of Climatec in 2015. Climatec expanded Boschs role as a comprehensive supplier of energy building automation and security solutions. Climatec is recognized in the building industry as an independent single-source integrator of critical building systems including energy services building automation and security & life safety in the U.S. market. The company provides consulting planning implementation and 24/7 remote management. Climatec is active in several market segments and industries including data centers commercial real estate buildings and federal state and local government. Climatec has operated as an independent entity maintaining its offices in Arizona California Nevada Texas New York and New Jersey. Climatec continues to represent and integrate numerous leading manufactures product lines across its wide range of services including Bosch 2023 Bosch acquired Canadian-based security integrator Paladin Technologies. Merging Paladin Technologies and Climatec will significantly expand Boschs Integrator Business in North America. Today the combined entity of Bosch Building Technologies (previously Climatec and Paladin Technologies) represents over $800M in revenues and 2800 associates. Utilizing the strengths of both companies Bosch offers its customers a complete portfolio of networked and efficient energy building automation and security solutions.

Job Summary:Administrative Support is responsible for managing project materials inventory and warehouse coordination while also providing frontoffice and administrative support. This role ensures accurate ordering receiving tracking and distribution of materials maintains uptodate Bills of Material and manages inventory levels to minimize loss and variance. The position coordinates closely with project managers field teams accounting and other Bosch Building Technologies locations to support project execution and operational efficiency. Additional responsibilities include front desk support office administration fleet and tool inventory coordination and travel and meeting logistics. Flexibility organization and strong communication skills are essential to successfully support both material operations and office functions.

Responsibilities:

• Coordinate with others to ensure the correct parts are ordered for projects.
• Keep the Bill of Material (BOM) up to date at all times.
• Receive store and deliver all project material in a timely fashion.
• Manage material loss on projects to zero devices from ordered and received.
• Handle material returned due to excess or failure appropriately. Options may include return to manufacturer with restocking fee return for replacement transfer to Bosch Building Technologies inventory etc.
• Coordinate with field employees and accounting to ensure accurate transfer of all material between inventory jobs etc.
• Maintain inventory levels at correct min/max values. Consult and advice others as to what min/max levels should be.
• Perform physical counts on inventories as determined by management. Manage inventory to zero-dollar deviance between physical count and balance sheet value.
• Support other Bosch Building Technologies location material needs appropriately based on local priorities vs. the other locations priorities. This could include travel to other Bosch Building Technologies locations to assist in material handling process development and adherence physical inventory audits etc.
• Welcomes visitors by greeting them in person or on the telephone answering or referring inquiries.
• Directs visitors by maintaining employee and department directories giving instructions.
• Maintains security by following procedures.
• Office supply inventory
• Maintaining upkeep and inventory of small break room area.
• Answer front desk phone record messages and transfer customers to the correct department.
• Update BidTracer information for Branch Office
• Keep track of cell phones and coordinate any changes
• Coordinate meetings for the Tucson Conference Room
• Coordinate and assist with the Vehicle Fleet Maintenance spare keys and vehicle transition between employees.
• Maintenance of System Specialist Tool Inventory for check out.
• Coordination of the Free Stock parts and Project Manager Cages.
• Coordination of travel request for employees.
• Other duties as assigned.

Required Qualifications:

• High school diploma or equivalent.
• 1 years of experience as Administrative Assistant demonstrating organizational and communication skills.
• Proficiency with Windows applications including Word Excel PowerPoint and Outlook.
• Strong organizational skills with a high level of accuracy and dependability.
• Ability to handle conflict and resolve common inquiries or complaints from customers effectively.
• Flexibility to manage multiple tasks simultaneously in a dynamic environment.
• Must have valid Drivers License

Preferred Qualifications:

• 2 years of experience in administrative or customer-facing roles.
• Proven ability to plan work sequence priorities and meet simultaneous deadlines under pressure.
• Excellent verbal communication skills with the ability to speak confidently in one-on-one settings or small groups.
• Strong writing skills including the ability to create articulate and grammatically correct correspondence.
• Demonstrated ability to handle conflict with professionalism and composure.
• Prior experience with material handling including purchasing receiving warehousing shipping and inventory control.

Physical Demands:

In general the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate (ie see hear speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching lifting of light office objects and operating office equipment

Working Conditions:

In general the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean orderly properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information:

• Compensation:$28 - $35 per hour
• Working Hours:This position generally works Monday- Friday overtime and on call when necessary
• Benefits:
  1. Medical
  2. Dental
  3. Vision
  4. Flexible Spending Accounts
  5. 401K w/ company match
  6. Life/AD&D/LTD
  7. Paid Vacation/Sick/Holidays
  8. Employee Assistance Program
  9. Pet Insurance

Equal Employment Opportunity Statement

This company considers candidates regardless of race color religion sex sexual orientation gender identity national origin disability or veteran status. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color creed religion national origin citizenship status ancestry sex age physical or mental disability unrelated to ability marital status family responsibilities pregnancy genetic information sexual orientation gender expression gender identity transgender sex stereotyping order of protection status protected veteran or military status or an unfavorable discharge from military service and other categories protected by federal state or local law.

Equal Opportunity Employer including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

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Reasonable Accommodations
If you require a reasonable accommodation in completing a job application interviewing completing any pre-employment testing or otherwise participating in the employee selection process you can reach out to our HR team for support at or email Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.