Operations Coordinator

Dallas, IA - USA

Monthly Salary: USD 19 - 26

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description

Job Summary

The Operations Coordinator provides essential administrative and project-based support to the Campus Operations department serving as the connective link between day-to-day operational needs and the multi-year Workday implementation project. This role supports the Operations Manager and Project Director by coordinating project logistics preparing change-management communications maintaining project artifacts and managing departmental workflows.

Duties/Responsibilities

Project & Change Management Support

Project Documentation & Meeting Support

Attend Workday implementation meetings; capture detailed minutes document decisions and track Action Items with clear owners and deadlines.
Store and provide reference to meeting transcripts.
Prepare and distribute meeting agendas recaps and follow-up communication.
Maintain organized repositories of meeting transcripts staffing worksheets and employee timecards for compensation capitalization.

Change Management & Communications

Draft edit and format Workday-related communications including campus-wide announcements guides instructions and intranet content.
Support the creation of job aids workflows FAQs and transition materials for end users.
Assist with messaging that prepares faculty staff and students for system changes and rollout phases.

Training & Implementation Logistics

Manage all logistics for Workday training sessions: room reservations sign-in tracking roster management printed materials and session communications.
Coordinate with functional leads on scheduling resources and training readiness.

Departmental & Administrative Support

Communication & Office Coordination

Manage routine written and verbal correspondence for Campus Operations; provide administrative backup support to the department as needed.
Maintain the departmental calendars and coordinate scheduling for vendors contractors campus partners and project sprints.

Financial & Operational Administration

Prepare credit card reconciliations for the department; process invoices for vendors and contractors.
Assist the Operations Manager with budget tracking and expense monitoring.

Contract Support & Records Management

Assist in generating and tracking independent contractor agreements.
Upload and organize contracts in the system of record using established naming conventions and noting key attributes.
Maintain accurate records critical to Campus Operations (contracts auto insurance information etc.).

Qualifications

Excellent interpersonal and communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize multiple simultaneous tasks.
Ability to function well in a high-paced and at times stressful environment.
Ability to discreetly handle confidential information and assignments.
Ability to quickly learn and navigate ERP Systems
High proficiency in Microsoft 365
Excellent customer service skills.

Education and Experience

Bachelors degree or equivalent experience required.
At least 2 years of operational administrative or project support experience.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at a time.

Required Experience:

DescriptionJob SummaryThe Operations Coordinator provides essential administrative and project-based support to the Campus Operations department serving as the connective link between day-to-day operational needs and the multi-year Workday implementation project. This role supports the Operations Ma...