Program Operations Specialist, Laboratory Medicine & Pathology Finance

Job Description

Who were looking for:

The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle WA has a fantastic opportunity for a Program Operations Specialist with the Finance Team.

The Program Operations Specialist ensures the effective management coordination and compliance of DLMPs complex financial and operational activities across multiple funding sources and programs. The position provides essential expertise in budget development financial analysis grant and contract administration and internal controls enabling the department to operate efficiently meet regulatory requirements and support long-term strategic planning. The role serves as a key partner to the Operations Finance Manager and as a central resource for faculty managers and staff. It bridges day-to-day fiscal operations with higher-level financial planning and decision-making supports critical programs and ensures accurate reporting and stewardship of departmental resources. This position is integral to maintaining financial integrity supporting research and clinical missions and advancing DLMPs operational and strategic goals.

Work schedule:

• 100% FTE
• Monday Friday
• Hybrid - telework 2 days or less per week
• Day shift

What youll contribute:

Financial Reporting Analysis & Compliance

• Assist the Operations Finance Manager with departmental financial administration including budget development monitoring and reporting.
• Develop maintain and optimize financial and reporting systems for multiple funding sources including state funding gifts royalties and self-sustaining revenues; implement procedures to ensure accurate execution of fiscal operations and internal controls.
• Support long-term financial planning by analyzing departmental needs resource allocation and alignment with strategic goals.
• Prepare and review periodic financial reports dashboards and reconciliations to ensure accuracy and completeness.
• Ensure compliance with UW policies cost accounting standards and internal control requirements.
• Serve as back-up reviewer and approver for departmental financial transactions and reports; coordinate with central Finance offices as needed.
• Analyze financial data to identify trends variances and opportunities for process improvement; recommend and implement solutions to enhance operational efficiency.

Grant Financial Support MSTP Training & Fellowship Grants

• Assist the Operations Finance Manager with administration of MSTP-related grants including T-32 training grants and F30 fellowship grants.
• Prepare and review financial reports for grant-funded programs and ensure compliance with sponsor and university requirements.
• Support tracking of grant expenditures reconcile award budgets and coordinate with central Finance and Sponsored Programs offices as needed.
• Serve as a resource for MSTP faculty and staff on financial aspects of grant-funded programs.

Laboratory Service Contracts

• Assist in the preparation and review of all Laboratory Service Agreements and route to the SoM Business Office for approval.
• Act as liaison between department labs clients and School of Medicine to facilitate the execution of contracts and agreements.
• Manage invoicing and accounts receivable for service agreements in Workday.
• Review and approve daily expenditures in Workday.
• Prepare monthly budget reports for labs.

Operations Support & Strategic Initiatives

• Manage departmental programs including maintaining financial records procurement of budgeted resources and preparing periodic reports for leadership.
• Design and implement operational procedures to streamline processes improve efficiency and support departmental goals.
• Collaborate with faculty staff and leadership to support strategic initiatives long-term planning and operational decision-making.

What youll need:

Bachelors degree in accounting finance business administration or a related field AND three (3) years of experience OR the combination of education AND experience in the following areas:

• Financial management to include but not limited to invoicing and A/R.
• Budget development financial reporting and accounting processes
• Management of federal grants.
• Experience with similar platforms for finance like Sage PurchasePath and Workday Finance.
• Strong analytical problem-solving and communication skills; ability to exercise professional judgment.
• Ability to manage multiple priorities in a fast-paced professional environment while maintaining accuracy and attention to detail.
• Strong communication skills.

Desired qualifications:

• Experience with UW processes and policies.
• Experience with program or grant financial administration including monitoring and reporting for sponsored programs.
• Knowledge of University financial policies cost accounting standards and internal control practices.
• Experience preparing financial dashboards and reports for leadership decision-making.
• Experience with clinical departments in a medical center/hospital environment.
• Demonstrated experience in business planning financial analysis and/or strategic planning.
• Demonstrated ability to effectively address complex and sensitive administrative issues.

What we offer:

• Vacation time and sick time off that accrue monthly including 12 paid holidays.
• State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.
• Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.
• Excellent healthcare dental disability retirement and other plan options.
• Lots of free fantastic fitness healthy eating finance and stress reduction classes offered through the Whole U.
• And much more!

About the Department of Laboratory Medicine & Pathology:

A regional resource for clinical laboratory services required for innovative patient care research and educational programs the Department of Laboratory Medicine & Pathology at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training world-class research initiatives and a commitment to community service we serve labs and medical facilities both nationally and internationally.

Please visit our website to learn more about our department.

About UW Medicine:

UW Medicine is Washingtons only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicines mission is to improve the health of the public by advancing medical knowledge providing outstanding primary and specialty care to the people of the region and preparing tomorrows physicians scientists and other health professionals.

All across UW Medicine our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful welcoming environment where every patient family student and colleague is valued and honored. Nearly 29000 healthcare professionals researchers and educators work in the UW Medicine family of organizations that include Harborview Medical Center UW Medical Center - Montlake UW Medical Center - Northwest Valley Medical Center UW Medicine Primary Care UW Physicians UW School of Medicine and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Temporary or Regular

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives on our campuses in our state and around the world.

UW employees bring their boundless energy creative problem-solving skills and dedication to building stronger minds and a healthier return they enjoy outstanding benefits opportunities for professional growth and the chance to work in an environment known for its diversity intellectual excitement artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive respectful and welcoming community for all. As an equal opportunity employer the University considers applicants for employment without regard to race color creed religion national origin citizenship sex pregnancy age marital status sexual orientation gender identity or expression genetic information disability or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.