Project Coordinator (EVOME)

Woodwell Climate Research Center (Woodwell Climate) conducts science for solutions at the nexus of climate people and nature. We partner with leaders and communities for just meaningful impact to address the climate crisis.

Woodwell Climate is a rapidly growing top-ranked independent non-profit climate research institute whose mission is to advance science-based climate policies through scientific research and outreach. Our world-leading research and impact helps individuals organizations corporations communities and nations understand the realities of climate change recognize the impact on our planet and embrace the urgent action needed to safeguard the future of life on Earth.

Summary:

Join Woodwell Climate Research Centers Evolving Meta-Ecosystem Institute (EVOME) team as a Project Coordinator. EVOME is a large National Science Foundation (NSF) funded interdisciplinary research institute focused on ecological dynamics integration and workforce development. This position plays a key role in coordinating scientific administrative and logistical activities across multiple institutions field sites and research teams. As the Project Coordinator you will work closely with EVOME leadership investigators trainees and administrative staff to ensure smooth day-to-day operations and effective communication across the Institute. This position offers the opportunity to contribute to a collaborative interdisciplinary institute addressing ecological change and sustainability.

Responsibilities include but not limited:

• Coordinate meetings workshops and project activities across EVOME teams and partner institutions to ensure the project is on schedule

• Provides administrative and logistical support including meeting arrangement progress tracking and documentation

• Support NSF reporting and internal progress tracking (quarterly and annually) by collecting inputs maintaining documentation and preparing drafts

• Assist with budget tracking subaward coordination no-cost extensions and rebudget documentation in collaboration with administrative staff

• Maintain shared project timelines records and collaborative documents

• Serve as a point of contact for investigators students postdocs and partner institutions

• Support onboarding of students postdoctoral researchers and research assistants

• Assist with field logistics including travel housing and equipment coordination

• Track deliverables deadlines and action items to support timely project progress

Must have the Following Knowledge Skills and Abilities:

• Research coordination project management or scientific program support experience

• Excellent interpersonal and communication skills are essential to proactively manage tasks and other people to meet firm deadlines

• Strong organizational and problem-solving skills

• Ability to take initiative and manage multiple tasks independently while working collaboratively in a team

• Workflow automation key metrics within project management

• Proficient with Google Workspace (Drive Docs Sheets shared calendars)

• Project management knowledge and tools such as Asana

• Knowledge of financial or grants management systems such as Sage preferred

• Prior experience supporting NSF-funded or interdisciplinary research programs as well as working across multiple institutions or field-based research teams preferred

• Biology ecology conservation science or a closely related field preferred

• Willing and able to travel to attend Institute meetings at various locations

Qualifications:

• 2 years of professional relevant experience

• Bachelors degree

Work Environment:

The functions of this role are conducted indoors

Hours of Work:

• This role is paid on a salary basis.

• Typically full-time employees work 40 hours during a Monday through Friday workweek. However this is a salaried position. Therefore the individual is expected to work as required to complete the duties of the position. This may mean weekend hours and/or hours beyond 40 per week.

Application review will begin immediately.

Desired Start Date: February 2026

Fixed-term: Initial appointment 1 yr with potential to extend for 4 years depending on funding

Classification and Compensation:This is a full-time salaried exempt position the annual salary range is $50000 dependent on qualifications/experience. Woodwell offers a generous benefits package.

Location:Falmouth Massachusetts hybrid 2-3 days per week

Application Instructions:To apply please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position and curriculum vitae asa single PDFto our careers portal.

Please visit Woodwells websiteto learn more about Woodwells work.

Located on a 10-acre campus near the village of Woods Hole the Woodwell Climate Research Center (Woodwell) is a private non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 100 staff members and is excited to welcome new employees to this work.

Woodwell Climate is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex mental or physical disability age sexual orientation gender identity national origin familial status veteran status or genetic information. Woodwell is committed to providing access equal opportunity and reasonable accommodation for all individuals in employment practices services programs and activities.