Office Administrator
Share
Job Location:
Monthly Salary:
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
Office Manager Dublin
Make an impact every day.Were hiring anOffice Managerto keep our Dublin office running smoothly while supporting teams across finance medical/clinical operations marketing and sales. If youre exceptionally organised datasavvy and thrive in a fastpaced serviceled environment this role is for you.
What youll do
Office & Administrative Management
- Keep the office efficient organised and professional.
- Own scheduling documentation internal communications and crossteam coordination.
- Support colleagues with daytoday administrative needs and handle sensitive information with absolute discretion.
Analytics & Reporting
- Collect and analyse data to produce clear performance reports and insights.
- Build and maintain Excel spreadsheets dashboards and KPI trackers.
- Share datadriven updates with leadership HR finance and sales ensuring compliance with privacy and dataprotection standards (e.g. GDPR).
Finance Support
- Partner with Finance on invoicing reporting and budget tracking.
- Assist with documentation data entry and reconciliationsaccurately and on time.
- Maintain strict confidentiality around financial and payroll information.
Medical & Clinical Support
- Use your understanding of medical terminology and patient workflows to support clinical staff.
- Assist with patient intake scheduling and documentation in line with healthcare standards and confidentiality requirements.
Lead & Patient Management
- Manage incoming medical leads through the CRM/internal systems.
- Ensure accurate data entry timely followup and professional patient communication to aid conversion.
Sales Team Support
- Collaborate with Sales to qualify leads and maintain a clean uptodate CRM.
- Prepare pipeline updates performance summaries and sales materials/presentations.
- Coordinate communication across sales marketing and operations to keep initiatives moving.
What youll bring
- StrongMicrosoft Excelskills and comfort working with data and KPIs.
- Experience supportingfinancemedical/clinical andsalesteams.
- Excellent communication organisation and multitasking abilities.
- Proven crossfunctional collaboration and the ability to juggle multiple priorities.
- Familiarity withCRMsystems and leadmanagement tools.
- Understanding ofmedical terminologyand patient processes.
- A high bar forconfidentiality sound judgement and compliance with dataprotection and healthcare standards.
Why join
- Work at the heart of a missiondriven fastmoving team where your organisation judgment and analytical skills make a visible difference.
- Grow your skills across operations analytics and stakeholder management with real ownership from day one.
Sponsorship is not available for this opportunity.
IQVIA is a leading global provider of clinical research services commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at
IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements misrepresentations or material omissions during the recruitment process will result in immediate disqualification of your application or termination of employment if discovered later in accordance with applicable law. We appreciate your honesty and professionalism.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
IQVIA is the Human Data Science Company™. We are inspired by the industry we serve and provide solutions that enable life sciences companies to innovate with confidence, maximize opportunities and ultimately drive human health outcomes forward. Our approach is Human Data Science – a d ... View more
