Administrative Assistant Center for Healthy Aging
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Job Location:
University Park, IL - USA
Monthly Salary:
$ 38300 - 61000
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Center for Healthy Aging is recruiting an Administrative Assistant to provide comprehensive administrative and operational support to ensure the efficient functioning of our office. This role requires strong organizational communication and coordination skills and includes managing daily workflows coordinating schedules and meetings handling internal and external communications and supporting financial facilities and event-related processes.
JOB RESPONSIBILITIES
- Update organize andmaintainSharePoint sites and OneDrive shared files.
- Support affiliate faculty by updating curricula vitae (CVs) andmaintainingActivity Insight profiles.
- Provide calendar management support for the Director and Assistant Director including scheduling and travel coordination.
- Compose review and distribute internal and external communications.
- Coordinate meetinglogistics including scheduling agenda development materials preparation technology setup catering and travel arrangements.
- Support and coordinatespecial eventsby reserving spaces preparing materials developing itineraries coordinating across teams and serving as vendor point of contact.
- Provide facilities support bymaintainingdevices inventorysubmittingand tracking work tickets coordinating office setups and changes andassistingwith conference room scheduling.
- Initiate expense and travel reports invoice payments office supply orders and sponsored account requests.
QUALIFICATIONS / SKILL
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Proficiencywith Microsoft 365 tools including SharePoint OneDrive Outlook Word Excel and Teamsis desired.
- Experience supporting calendars meetings and travel for senior leaders.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Administrative Assistant - Intermediate Support this position requires: General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Senior Support this position requires: Associate Degree 4 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneFLEXIBLE WORK ARRANGEMENTS
The location of this position is flexible and canoperatefully in person at the University Park campus or in a hybrid model of both in-person and remote (e.g. 2 days remote 3 days in the office per week). Standard working hours are in the Eastern time zone. Questions about flexible work arrangements can be directed to the hiring manager.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $38300.00 - $61000.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
Junior IC
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
Penn State is a major, public, research-I university serving Pennsylvania and the global community. Learn more about our undergraduate, graduate, and doctoral degree programs.
