Administrative Assistant (Operations Support)

Austin, TX - USA

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Benefits:

401(k)
Dental insurance
Employee discounts
Health insurance
Vision insurance

Position Overview

We are seeking a reliable and detail-oriented Administrative Assistant to support day-to-day operations across the organization. This role is focused on project coordination reporting and general administrative support to help ensure the business runs efficiently.

The ideal candidate is organized responsive and comfortable working in a fast-paced environment with multiple priorities.

Key Responsibilities

Answer and direct incoming phone calls in a professional manner

Assist with coordinating and tracking ongoing projects and tasks

Prepare and maintain reports spreadsheets and operational summaries

Perform accurate data entry and ensure data integrity across systems

Support internal communication and follow-ups across teams

Maintain organized digital files and documentation

Assist with vendor communication and basic administrative coordination

Help ensure deadlines and key deliverables are tracked and met

Provide general administrative support as needed

Qualifications

2 years of administrative office or operations support experience

Strong organizational and time management skills

High attention to detail and accuracy

Proficiency in Microsoft Excel and/or Google Sheets

Strong written and verbal communication skills

Ability to manage multiple tasks and prioritize effectively

Preferred Qualifications

Experience in a multi-location business or operations environment

Exposure to reporting data analysis or basic bookkeeping

Experience in hospitality or restaurant operations (a plus)

Key Competencies

Strong follow-through and accountability

Problem-solving mindset

Ability to stay organized under pressure

Team-oriented with a willingness to jump in where needed

Compensation & Benefits

Competitive pay (based on experience)

Benefits package (if applicable)

Paid time off

Growth opportunities within a growing organization

Why Join Us

This is a hands-on role where youll play a key part in keeping operations running smoothly. Youll work closely with leadership and teams across the business gaining exposure to multiple aspects of the organization.

Firehouse Subsis a restaurant chain with a passion for hearty and flavorful food heartfelt service and public safety. Founded in Jacksonville Florida in 1994 by brothers and former firefighters Chris Sorensen and Robin Sorensen Firehouse Subs is a brand built on decades of fire and police service hot and hearty subs piled high with the highest quality meats and cheeses and its commitment to saving lives through the establishment of the non-profit Firehouse Subs Public Safety Foundation.

The founders are the real deal the food is their creation and the brand is a family of franchise operators who share their same passion for generously serving food and community. For the third consecutive year based on recent Technomic Insight consumer data Firehouse Subs was named the No.1 brand in the restaurant industry that Supports Local Community Activities. This year Firehouse of America and Firehouse Subs suppliers will together donate a portion of purchases at Firehouse Subs locations to the Firehouse Subs Public Safety Foundation for the purchase of lifesaving equipment with a minimum donation of $1 million.

Our mission is to carry on our commitment to and passion for:

Hearty and Flavorful Food
Heartfelt Service and
Public Safety

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchise restaurant and all hiring decisions will be made by the management of this franchise restaurant. All inquiries about employment at this franchise restaurant should be made directly to the restaurant and not to Firehouse Subs Corporate.

Required Experience:

Junior IC

Benefits:401(k)Dental insuranceEmployee discountsHealth insuranceVision insurancePosition OverviewWe are seeking a reliable and detail-oriented Administrative Assistant to support day-to-day operations across the organization. This role is focused on project coordination reporting and general admini...