Elementary Secretary William H. Lincoln School

WhyWorkat Lincoln
Lincoln is Brooklines most diverse school. Heres a little bit about our community of470
learners.

• 24 percent of our students speak a first language other than English
• 11.4 percent of our students are African American
• 26.8 percent of our students are Asian
• 12.9 percent of our students are Hispanic
• 36.7 percent of our students are White
• 19.8 percent of our students come from a low-income background

We are seeking educators who are excited toworkwith a diverse population of students and
who lean into the opportunity to foster a school community that celebrates differences and
whoworkevery day to understand and meet the needs of all our learners.


Position Purpose:
The purpose of this position is to assist the Principal in the daily operation of the school.
Performs complex office duties under general direction of the Principal. Work requires
initiative and independent judgment in the application of prescribed policies procedures
and methods. Performs all other related work as required.

Essential Functions:
(The essential functions or duties listed below and on attachments are intended only
as illustrations of the various types of work that may be performed. The omission of
specific statements of duties does not exclude them from the position if the work is
similar related or a logical assignment to the position.)
Provides customer service by answering questions both in person or by telephone;
provides information relative to school procedures; refers individuals to appropriate
source as required.
Performs all general clerical duties including but not limited to word processing
making copies filing data entry answering the telephone opening and delivering
mail etc. Maintains records and files. Drafts correspondence. Produces a variety of
informational mailings to parents/guardians end of year class lists opening day
packets report cards and other correspondence.
Schedules and maintains appointments for the Principal. Prepare and gather
materials for these meetings.
Compiles and reports the attendance of all administrative and instructional
employees working in the School Building to the Payroll Office on appropriate forms
and schedules.
Arranges and dispatches teacher substitute coverage.
Maintains school and student related data gathers information and insures the
timely preparation and coordination of a variety of reports.
Prepares all necessary administrative documents to ensure the timely and accurate
processing of the Departments business functions including but not limited to
requisitions receiving invoices budget transfers supporting documentation etc.
Maintains internal control system for monitoring ordering and distributing materials
and office supplies. Tracks the department budget.

Reports daily attendance of students using automated system. Notifies parents when
a student is absent if a student has an attendance problem or other various
concerns.
Maintains the Registration Enrollment and Attendance rosters of all students
enrolled in the school through the use of the automated student database. Support
the Principal and other staff in the record keeping and data entry of progress records
and grade reporting.
May maintain deposit and checking accounts for student activity fund.
Prepares monthly membership which includes new registration and transferring
students.
Schedules and coordinates use of school space.
Makes daily announcements using the schools intercom system.
Organizes all formal communication with new staff members.
Develops background materials and prepares annual operations folders for teachers.
Organizes and coordinates special school events such as the Awards Assembly
program and Eighth Grade Graduation.
Performs similar or related work as required.

Supervision:
Complexity:Performs varied and responsible functions requiring a thorough knowledge of
departmental operations and the exercise of judgment and initiative particularly in
situations not clearly defined by precedent or established procedures.

Independent Action: Works under general supervision following department rules
regulations and policies requiring the ability to plan and perform operations and to
complete assigned tasks according to a prescribed time schedule. Refers all questionable
cases to supervisor.

Supervisory Responsibility: May supervise up to 5 other clerical staff or students doing
similar work. Assigns tasks and monitors progress but does not regularly participate in
hiring firing or disciplining staff. May participate on interview committees when
appropriate.

Work Environment:
Work is performed in an office environment. Majority of work is performed in a
moderately noisy work environment with frequent interruptions.
Operates computer printer telephone copier facsimile machine and all other
standard office equipment.
Makes frequent contact with school department staff other town departments the
public students parents vendors and outside agencies and organizations.
Employee has access to departmental confidential information.
Errors could result in delay or loss of service and possible legal ramifications.

Recommended Minimum Qualifications:

Education Training and Experience:
High school education plus 2 years of college education and two to three years of clerical
experience or any equivalent combination of education training and experience.

Knowledge Ability and Skill:
Knowledge:Thorough knowledge of office procedures practices and terminology. Thorough
knowledge of departmental operations. Familiarity with accounting principals and
procedures. Knowledge of the operation of computer software applications.

Ability:Ability to communicate effectively and tactfully with staff students and the
public. Ability to compose correspondence. Ability to prioritize and complete multiple tasks
at one time with frequent interruptions. Analytical ability. Must be able to operate a
personal computer and display intermediate to advanced skill when using software
programs for word processing database spreadsheets and other software as required by
the position.

Skill:Excellent customer service skills. Strong organizational skills. Skill in all of the above
listed tools and equipment.

Physical Requirements:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job the employee is frequently
required to sit communicate or hear; occasionally required to walk must be able to
handle or feel objects tools or controls; and reach with hands and arms. The employee
must occasionally lift and/or move objects weighing up to 15 pounds. Vision and hearing at
or correctable to normal ranges. This position requires the ability to operate a keyboard
and calculator at efficient speed.


(This job description does not constitute an employment agreement between the employer
and employee and is subject to change by the employer as the needs of the employer and
requirements of the job change.)

Required Experience:

Junior IC