Assistant Facilities Manager

Note for Recruitment Agencies:

We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent no fee will be applicable please direct all queries to the relevant Resourcing Partner.

Title:Assistant Facilities Manager

Location: Newcastle Upon Tyne

The Assistant Facilities Manager will play a key role in the coordination and delivery of services across a busy 12-school contract within the Northeast Priority Schools framework. Based at the Galliford Try Team Valley office this role acts as the central point of contact and coordination between the Helpdesk CAFM team central Admin team Site Engineers and Contract Management team. The primary aim is to ensure that both planned and reactive tasks are raised managed and closed in line with contract requirements while maintaining compliance with Health & Safety standards and Galliford Try policies.

What You Will Be Doing

• Assist the Contract FM to oversee day-to-day operations across12 schools ensuring service delivery meets contractual obligations.
• Act as the liaison between Helpdesk CAFM team Admin team Site Engineers and Contract Management team.
• Monitor and track tasks through the CAFM system ensuring timely completion of planned and reactive works.
• Work closely with a team of 6 engineers and 3 contract management staff providing support and coordination.
• Organize cover for engineers during sickness and holidays as directed by the Facilities Manager.
• Ensure all works comply with Health & Safety regulations GT standards and statutory requirements.
• Review subcontractor performance including RAMS remedial actions and compliance documentation.
• Assist with reporting life cycle planning onboarding of suppliers and maintaining COSHH records.
• Support invoice generation purchase order processing and timesheet approvals.
• Complete monthly compliance trackers and H&S reports.
• Respond to client and stakeholder queries promptly and professionally.
• Maintain visibility and communication across all sites to ensure client satisfaction.

About You:

• Strong organizational and coordination skills.
• Ability to manage multiple priorities across a large multi-site contract.
• Excellent communication and stakeholder management skills.
• Familiarity with CAFM systems and FM compliance standards.

What We Can Offer in Return:

With an impressive order book of over 4.1 billion we are one of the industrys leading principal contractors affording you the opportunity to work on some of the UKs most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy were poised for further growth and success so if youre committed talented and enthusiastic Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people through our Be Well programme which offers discounts on certain products advice and support for a range of issues.

We invest in high-quality training for employees of all levels from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when where and how you work. Where appropriate site and office-based employees can take advantage of a wide variety of working practices offering different amounts of structure regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits:

We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.

• Generous holiday entitlement increasing with years of service plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Competitive family leave policy
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role

About us:

Galliford Try is one of the UKs leading construction groups with a vision to continuously be a people-orientated progressive business driven by our values to deliver lasting change for our stakeholders and the communities we work in.

Our purpose is to improve peoples lives through building the facilities and infrastructure that communities need providing opportunities for our people to learn grow and progress working with our supply chain to promote the very best working practice and caring for the environment in which we work.

We do this by holding true to our values delivering excellence for our clients and the community being passionate about our role in providing vital services putting integrity at the heart of our business by doing the right thing and collaborating with our clients supply chain and stakeholders to deliver lasting change and long-term value.

Galliford Try is a leading UK Construction group. The business is split into four distinct divisions

Infrastructure Building Environment and Specialist Services covering a range of specialist work in water highways telecoms security commercial custodial education health interiors and leisure across both public and private sectors. Listed on the London Stock Exchange and a member of the FTSE 250. Our vision is to be leaders in the construction of a sustainable future.

Facilities Management:

Galliford Try provides all-encompassing facilities management solutions to clients in the corporate property and public sectors. We deliver a comprehensive range of hard and soft facilities management services comprising of mechanical and electrical maintenance including specialist equipment building fabric maintenance cleaning catering security energy and waste management.

For more information on this role or to enquire about other positions available within our business please contactSkyemarie Bree

Additional Information:

Galliford Try welcomes applications from candidates who would like to work full-time reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage and would be grateful if you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Dont meet every requirement of the role Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try we are committed to building a diverse inclusive and authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every requirement of the role we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Disability Confident employer we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.

A full job description for this role is available upon request.

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