Executive Assistant to Global Head of C&BD

Job Description Summary

Job Description

Key responsibilities:

• Independently deliver complex administrative and organizational activities including operational reporting confidential document management database administration and meeting coordination.
• Oversee and coordinate management support for the C&BD Leadership Team ensuring effective tracking of milestones deadlines and deliverables.
• Plan and execute global and local events (townhalls trainings workshops) ensuring seamless collaboration with internal and external partners.
• Manage financial and procurement processes including invoices purchase orders monthly accruals crosscharging and supplier creation/maintenance in Ariba.
• Provide operational support to the Strategic Assistant to the Global Head of C&BD ensuring smooth execution of strategic and administrative priorities.
• Ensure businesscritical coverage across the broader C&BD Business Support team including supervision and training of the commercial apprentice.
• Guide and coordinate the activities of the C&BD administrative team ensuring consistent standards and efficient task allocation.
• Maintain highquality communication and collaboration with internal and external stakeholders ensuring alignment across functions and all management levels including ECN and the Board Office.
• Manage temporary Insider requests and support confidentiality governance across M&A and BD&L projects including execution of the C&BD Confidentiality Process.

Essential Requirements:

• Very strong experience as executive administrative assistant in a cross-cultural environment preferably within Novartis or a similarly complex organizational
• Proven expertise in managing complex calendars and travel arrangements
• Experience and comfortable working with Executive Committee Leadership (ECN) building strong relationships with the network of ECN executive assistants Experience in coordinating and supporting leadership team meetings and events
• Exceptional organizational and time management skills Resilience and ability work well under pressure while managing competing priorities
• Strong written and verbal communication skills (English and German)
• Advanced skills in Microsoft Office Suite (Word Excel PowerPoint Outlook Teams Copilot Chat GPT and other AI tools)
• Ability to handle confidential information with the utmost discretion
• Strong problem-solving abilities and the capacity to work independently
• High attention to detail and accuracy

Benefits and rewards:

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to Diversity & Inclusion:

We are committed to building an outstanding inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation:

Novartis is committed to working with and providing reasonable accommodation to all individuals. If because of a medical condition or disability you need a reasonable accommodation for any part of the recruitment process or in any order to receive more detailed information about essential functions of a position please send an e-mail to and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Skills Desired