Project Administrator
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Job Location:
Quincy, WA - USA
Monthly Salary:
$ 28 - 38
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Are you highly motivated hard-working and seeking to join a growth-focused consulting & engineering firm Are you looking for a company that will invest in your development and grow your professional skills If so consider a career with Apex!
Powered by record sales extraordinary client retention strategic acquisitions and an entrepreneurial spirit Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US.We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry.We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow andwe want you to grow with us.
Our Northeast Division is a well-respected and award-winning group where career development training and mentoring co-exist with diverse civil environmental water resources and traffic/transportation projects in a fast-paced and rewarding work environment.
We are hiring a Project Administrator to support Project Managers and technical teams in a hybrid role based out of our Woburn MA or Quincy MA offices. This position focuses on administrative contractual and project coordination tasks that will help ensure smooth execution of projects across the Northeast Division. The ideal candidate will be organized detailoriented and comfortable working in a fastpaced consulting environment.
Your Responsibilities as a Project Administrator:
- Assist Project Managers with contract administration including drafting reviewing and tracking contract documents amendments sub-agreementsvendor setupsand compliance requirements
- Support project setup in internal systems ensuring accuracy of budgets billing rates task codes and contractual obligations
- Coordinate project schedules deadlines and deliverables with internal staff and external partners
- Maintain project files documentation logs subcontractor records and QA/QC forms in SharePoint or designated systems
- Track project progress deliverable status risks and issues;assist with preparing project status reports
- Support invoice preparationincluding helping todevelop supporting documentation for invoicesaccounts payable coordination and monthly billing cycles
- Monitor aged receivables and support project managers with collections
- Schedule and coordinateinternalproject meetings take notes and distributemeeting minutes andaction items
- Provide general administrative support to project teams across theNortheast Divisionoffices
- Coordinatefield staffor resident project representativeassignments andprovide weekly updated schedules to Project Managers
- Coordinatewith the internal Health and Safety department tocomplete project requirementsandcommunicate with ourexternal partners to schedule and coordinate work
What were looking for:
- 3 years of experience in an administrative support or project coordination role
- Associates or Bachelors Degree is preferred. Business Administration Project Management Engineering or a related major would be a plus
- Strong organizational andwritten/verbalcommunicationskills
- Excellent attention to detail
- Proficiency with Microsoft Office (Excel Word PowerPoint) and collaboration tools such as SharePoint and Teams
- Basic understanding of contracts proposalsand/or project financials
- Ability to manage multiple priorities and work both independently and collaboratively
- Previous AEC industry experience is a plus
#LI-JS6
Why youll love working for us:
- Company-subsidized medical and dental.
- Company-paid life short and long-term disability.
- 401k match tuition assistance and more.
- Cross-training and the ability to work on a variety of projects.
- Working with the best and brightest in the industry.
- 2000 employee national firm with 70 locations across the US.
| Apex Job Title: Project Administrator |
Req ID: 11161
Hourly Expected Pay Range
$28 - $38 USD
We believe in equality for all and celebrate the diversity and differences of our employees customers and communities. We do not discriminate based on gender race or color ethnicity or national origin age disability religion sexual orientation gender identity or expression veteran status or any other applicable characteristics protected by law. Apex aims to make accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process please contact or . Likewise feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer
TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our careers sites or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.
Required Experience:
Unclear Seniority
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
