Maximo System Administrator

WeDriveU is the leader in shared mobility solutions that connect communities campuses and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S serving millions of passenger journeys a year. The companys 5500 team members operate 4000 vehicles across 55 U.S. locations providing safe reliable and sustainable options as part of a global family of brands serving more than 1 billion bus and rail passengers on four continents. Visit to learn more about our company clients and career opportunities.

Overview:

Reporting to the Senior Director of Maintenance you will form a critical part of the central maintenance team and the wider business.

You will be responsible for the day-to-day administration configuration and functional support of the IBM Maximo Enterprise Asset Management (EAM) system for WeDriveU Inc.

In this role you will support the management of business assets maintenance operations and inventory processes while ensuring the system aligns with operational needs and industry best practices.

You will have a strong knowledge of Maximo functional modules with a solid understanding of system configuration and design acting as a bridge between maintenance operations supply chain and IT teams.

Duties and Responsibilities:

Maximo System Administration & Functional Support

• Administer and support IBM Maximo EAM with a focus on Transportation Fleet and Facilities assets

• Configure Maximo app workflows escalations automation scripts (high-level) and security groups

• Manage system settings domains classifications job plans PMs routes and asset hierarchies

• Support upgrades patches and testing activities in coordination with IT and vendors

• Monitor system performance and data integrity

Asset & Maintenance Management

• Support asset lifecycle management including asset creation classification condition and retirement

• Configure and optimize preventive maintenance (PM) programs work orders and plans

• Assist maintenance teams with work execution labor reporting failure codes and Regs compliance

• Ensure Maximo reflects transit-specific operational workflows and safety requirements

Inventory & Materials Management

• Support inventory storerooms and purchasing processes within Maximo

• Configure reorder points issue/return processes and inventory classifications

• Assist with inventory accuracy cycle counts and materials reporting

• Work with supply chain stakeholders to improve materials availability and system usability

Technical & Configuration Knowledge

• Perform Maximo configuration using App Designer Database Configuration and Security Groups

• Support Maximo integration (MIF flat files REST/SOAP APIs) and assist with functional testing

• Review and support report development using BIRT or out-of-the-box Maximo reports

• Document system configurations design decisions and standard operating procedures

User Support & Continuous Improvement

• Provide Tier 2/3 support for Maximo users across maintenance operations and inventory teams

• Train users on Maximo functionality and best practices

• Gather business requirements and translate them into Maximo configuration solutions

• Identify opportunities to improve data quality system usability and business processes

Qualifications:

• A college level of education - Preferably in IT Business Management etc (degree diploma or equivalent) - (Highly desirable)

• IBM Maximo Certification(s) (Deployment or Administrator)

• Project Management Qualification - Prince 2 or APMP (Desirable)

Additional Experience and Skills:

• 5 years experience of working on Information Technology systems (Essential)

• 3 years experience with IBM Maximo integrations or basic automation scripting (Essential)

• Hands on experience with Maximo 7.6 and/or IBM Maximo Application Suite (MAS) (Essential)

• Proven experience managing security workflows integrations and upgrades (Essential)

• Comfortable with Maximo upgrades fix packs patches performance tuning and troubleshooting

• Practical knowledge of Google Workspace (Gmail Drive Docs Sheets Slides and Meet)

• Training users in the world of IT (Essential)

• Strong organizational skills and outstanding time management (multi-tasking)

• Excellent problem solving communication and influencing skills

• Motivated to achieve agreed objectives evidenced through business KPIs

• Must be prepared to travel to any site (including stay over) in support of the business. (Up to 30% when required)

• Must be able to manage your working hours to ensure you are always fully productive and efficient whilst being conscious of your personal well-being

• Support all new business/company initiatives

• Adhere to all WeDriveU and Mobico policies and procedures

• Manage and develop any personnel within your responsibility

• Undertake any extra duties deemed within your competence on request of your line manager

• Always be vigilant during site visits and call out/report unsafe practices when seen; without delay

• Report immediately any hazard faulty equipment or health and safety concerns to your line manager and ensure action is taken to make the hazard safe i.e. fencing them off using signs etc.

• Undertake any company-provided H&S-related training courses when required

• Support and engage in any investigation following an incident as required

• For personal injury or company vehicle damage report any accidents incidents or near misses to your line manager immediately if possible or within 24 hrs

• Refrain from any action that might endanger you employees customers or the public

• Wear PPE (Personal Protective Equipment) when required to do so

• Comply with WDU Health and Safety policies and any federal/state regulations at all times

We Offer

Physical Health

• Exceptional Medical Dental Vision and Life Insurance benefits

Financial Health

• Competitive compensation packages
• 401(k) with 4% employer match
• Financial Wellness Tool
• Commuter Benefits

Emotional Health

• Employee Assistance Program (EAP)
• PTO for part-time and full-time positions
• Paid holidays
• Pet & Legal Insurance

Personal Development

• On-the-job training and skills development
• Internal transfer opportunities for career growth

*Benefits vary by position and location

WeDriveU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment free of discrimination or harassment where thoughts and ideas of all employees are appreciated and respected. We value excellence and recognize that by respecting the diverse backgrounds skills and perspectives of our workforce we will sustain a competitive advantage and remain an employer of choice. We also see diversity as more than policies; it is imperative for enabling us to attract retain and develop the best talent available.

Required Experience:

Unclear Seniority