Office Event Coordinator Lisbon (mfd)

• Plan and coordinate a wide range of office events including breakfasts lunches happy hours and team-building activities. Organize celebrations for birthdays new joiners work anniversaries holidays and other special occasions that foster a strong inclusive team culture. Events should reflect company values promote engagement evolve based on team feedback while aligning it with our ONE global approach.
• Manage all office logistics supplies snacks drinks and equipmentwhile keeping track of the Lisbon Employee Experience budget. Handle vendor relationships invoicing manage mail and shipments between hubs process invoices and payments and maintain accurate expense records.
• Oversee day-to-day office operations and environment ensuring the space is functional welcoming and well-organized each day. Manage maintenance repairs vendors and storage areas local perks while coordinating with the business center on logistics like entry cards and office access. Lead workspace improvements potential office moves & renovations and ensure cleanliness sustainability practices and compliance with safety standards.
• Collaborate with cross-functional teams such as HR IT and the DEI Committee by assisting with onboarding workspace setup offsite organisation inventory tracking and cultural or team-wide initiatives. Provide hands-on support to help enhance organizational efficiency and employee experience.
• Champion a welcoming inclusive and sustainable office culture by embedding eco-friendly practices into daily operations and events leading wellbeing initiatives that support mental physical and social health and fostering a sense of belonging through thoughtful community-driven experiences.
• Manage internal communication across Slack intranet and other tools acting as the primary point of contact for our Munich colleagues and for visitors from other office locations. Keep communication clear proactive engaging and community-driven by regularly sharing updates celebrating team wins posting shoutouts and running quick polls or surveys to boost visibility and participation. Ensure the intranet stays up to date with relevant office information event recaps onboarding materials and announcements.
• Take ownership of ad hoc projects as needed supporting evolving business needs and identifying creative opportunities to improve the office environment and overall employee satisfaction.

• At least3 years experience in event planning office management or a related role
• Strong fluency in written and spoken English (our company language); proficiency in Portuguese is a must
• Excellent organizational communication problem-solving and time management skills are essential for this role as youll be managing multiple tasks simultaneously.
• This role calls for an outgoing individual with emotional intelligence empathy patience strong teamwork skills a proactive mindset and confidence in public speaking. It also includes maintaining a tidy well-organized office environment with responsibilities like recycling and plant care.
• Flexible and reliable with a proven ability to meet deadlines and adjust to varying schedules including occasional evening events to ensure the best experience for our employees.
• Proficiency in Google communication tools and relevant software such as Slack Asana Canva invoicing tools and similar
• Creative thinking and the ability to plan and execute engaging fun and memorable events and activities

• Joining Usercentrics means becoming part of a fast-growing diverse and international team of tech enthusiasts and entrepreneurially-minded who build our success story together
• Company culture is important to us - we strive to continuously develop a positive vibrant and inspiring environment that enables everyone to thrive both personally and professionally
• Get involved! We have plenty of initiatives and love to see people from all department enthusiastically participating and shaping our future together in different cross-department projects
• Your work-life balance is important to us too - we offer flexible working hours hybrid working and the possibility of workcations (in accordance with our company policy)
• We always remember to have fun along the way both in our day-to-day work and at our regular team events on site in our offices in Munich Copenhagen Odense Lisbon and Prague or online
• You are the most valuable asset to our company which is why were happy to offer awesome benefits like our personal development budget job-related language courses and a lot more (depending on your location) to focus on your well being

• Development Budget for every employee: 800-EUR/ year
• Job-related Language Courses (English German Czech Spanish etc.): 350- EUR/ year
• Hybrid working policy and the possibility to take a workcation (90 days per year from a European country)
• Online yoga sessions
• Headspace App
• Events - Team Buildings happy hours parties/get togethers occasional company covered breakfasts/lunches in/across offices online/in person etc.
• Gifts - We celebrate life & work milestones at UC (work anniversaries new bom babies and similar)
• Snacks fruits coffee and drinks in the office

We are driven by our values #BeBrave #BetterTogether #LeadbyExample #InnovateWithPurpose #PassionForPrivacy #GiveBack and #ComeAsYouAre. They show what we believe in and how we work. They help make our team special and guide us in everything we do. Theyre the heart of our company and inspire us to do our best every day.

We strive to create a diverse equitable and inclusive environment (DEI) where everyone feels valued respected and empowered to reach their full potential. We believe that our different backgrounds experiences and perspectives are our greatest strengths so we are committed to building with them as we foster innovation and drive our success.

We recognize that this is an ongoing journey. We commit to listening and to continuous learning growth and improvement. By embracing DEI principles we will create a more just and equitable society and we are proud to play our part in making this vision a reality.

We are #BetterTogether.