Administrative Coordinator 123

• Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: The ability to take ownership of actions behaviors performance decisions and outcomes.
• Following Policies and Procedures: The ability to follow reinforce adapt or develop policies and procedures to maintain compliance with federal and state legal requirements State Civil Service rules and organizational policies.
• Thinking Critically: The ability to analyze information objectively identify connections across sources and form logical well-supported conclusions.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards integrity and honesty regardless of circumstances or personal benefit.
• Adapting to Change: The ability to demonstrate flexibility in thoughts behaviors and actions in response to evolving circumstances or unexpected change.
• Communicating Effectively: The ability to convey information ideas and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Emotional Intelligence: The ability to identify and understand emotions in oneself and others and use that understanding to manage ones behavior and relationships.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

The official job specifications for this role as defined by the State Civil Service can be found here.

Job Duties:
TheAdministrative Coordinator is primarily responsible for assisting office staff in a variety of administrative tasks including but not limited to routine paperwork computer data entry organizing travel and calendars and preparing for meetings. The Administrative Coordinator will work with all staff members to provide administrative support. Someone proactive ethical and a team player will do well in this role.

As an Administrative Coordinator youll help make a positive first impression on everyone who walks through our this role you will:

• Receives scans and distributes mail.
• QuickBooks entry/general data entry.
• Assists staff in routine admin tasks including mailing.
• Coordinates calendar and schedules meetings for staff board members and advisory committee members.
• Process mailing list requests according to board policy.
• Coordinates travel for staff board members and advisory committee members.
• Orders receives and distributes office supplies.
• Serves as receptionist for the office.
• Completes annual audit of licensure files
• Prepares meeting rooms for all meetings.
• Additional Work as Needed
• Board Meeting
• Prepares boardrooms for all in-person meetings including board meetings.

Position-Specific Details:

Appointment Type: Probational

Career Progression: This position participates in a Career Progression Group (CPG) and may be filled as an Administrative Coordinator 1 2 or 3

Work Schedule: Work hours are 7:30 a.m.- 4:00 p.m. Monday Friday

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

How To Apply:

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Jessica Alwell