Records Digitization Manager

Job Family:

Travel Required:

Clearance Required:

What You Will Do:
The Records Digitization Manager for a Large Scale Digitization Initiative. This role oversees the digitization of more than 800000 federal records ensures compliance with NARA and federal records regulations and manages end to end implementation of an ERM system integrated with Federal client platforms including Palantir Foundry Databricks UAC Portal Salesforce and Tableau.
The Manager will manage daily operations of subcontractors coordinating digitization workflows metadata management quality assurance OCR/ICR accuracy and multi system integration efforts. This position ensures timely fulfillment of priority record digitization requests and maintains chain of custody and compliance documentation.
Key responsibilities include leading cross functional teams managing project schedules and risks ensuring adherence to federal standards coordinating pilot and full scale production phases overseeing search capability testing (multi field Boolean graph/relationship) and supporting intelligent keyword detection capabilities for high risk indicator.
The Program Manager will interface directly with client leadership Records Management Legal and CISO teams preparing progress reports compliance documentation and quality control metrics. This role also delivers system training workflow documentation and knowledge transfer to support the Federal client long term digitization and record management capability.

What You Will Need:

Experience & Domain Expertise

• Minimum Bachelors degree

• Ability to obtain a Public Trust Clearance (i.e. US citizenship required)

• Minimum 7 years experience in ERM implementation federal records management or largescale digitization programs.

• Demonstrated experience with NARA standards 36 CFR 1236 digitization regulations and federal records retention requirements.

• Proven ability to manage highvolume scanning OCR/ICR processes metadata extraction and quality control workflows.

• Experience supporting federal programs involving sensitive PII/PHI chainofcustody protocols and litigation hold requirements.

• Background in overseeing integration processes with platforms such as Palantir Foundry Databricks Salesforce and/or similar systems.

Technical Skills

• Strong understanding of digital records management technologies metadata schema design and ingestion pipelines (Parquet JSON XML).

• Familiarity with NLP/MLbased text analytics and intelligent keyword detection systems.

• Knowledge of graph/relationship search advanced Boolean search and multifield query design.

• Competence with OCR/ICR technologies and image quality assurance requirements (DPI TIFF/PDFA standards).

• Understanding of cloud integration APIbased data exchange and largescale storage (S3 or equivalent).

Regulatory & Security Skills

• Experience managing compliance documentation and auditready reporting.

• Ability to apply Section 508 accessibility requirements in federal systems.

• Working knowledge of federal information security frameworks such as any combination of the following:

  • NIST SP 800171

  • CMMC

  • SOC II Type I

  • Privacy Act FOIA and federal childwelfare record protections

Leadership & Communication

• Exceptional leadership skills managing crossfunctional teams of digitization technicians QC analysts engineers and data specialists.

• Strong communication and stakeholder management skills for federal program leaders COR/PMs Records Management and Legal teams.

• Ability to present status risks and technical concepts clearly to executive stakeholders.

• Strong organizational workflow optimization and problemsolving skills.

What Would Be Nice To Have:

• Preferred Masters Degree.

• PMP or equivalent project management certification.

What We Offer:

Guidehouse offers a comprehensive total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical Rx Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Student Loan PayDown

• Tuition Reimbursement Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity EmployerProtected Veterans Individuals with Disabilities or any other basis protected by law ordinance or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities or to apply for a position and you require an accommodation please contact Guidehouse Recruiting at 1- or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @ or . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse please report the matter to Guidehouses Ethics Hotline. If you want to check the validity of correspondence you have received please contact . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicants dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.