Pathways Advisor

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

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Job Summary

A Brief Overview

Reporting to the Manager First year the Pathways Advisor supports the development delivery and ongoing maintenance and improvements of student transition pathways into Smith Engineering. The role integrates planning partnership development curriculum coordination and student support to ensure successful entry and progression for students entering through pathways other than direct high school including transfer students college and other specialized pathways.

The incumbent will leverage their previous experience in presenting to diverse audiences building strong stakeholder relationships and designing and implementing recruitment strategies to strengthen pathway programs and student engagement. The position plans coordinates and attends program recruitment and student support activities. These events may include off campus travel.

The Pathways Advisor will provide academic advising to prospective and current students at various stages of these pathways including pre- and post-admission assisting them with program planning course selection and enrollment management. Supporting key initiatives of Smith Engineering the incumbent will collaborate across units to address gaps in student experience improve transfer-related processes and help shape new student services initiatives that align with Faculty priorities and equity-focused goals.

This position provides academic advice to students including degree requirements course selection transfers timetabling withdrawals and regulations. This position acts as subject matter expert on policies and procedures for academic programs which may include submitting applications registration and/or fee payment. This position monitors academic progress requirements including tracking academic records transfer credits and facilitating individual student study plans. This position also acts as a resource to faculty including explaining policies procedures and student progression and recommends changes to policies and procedures for improvement of department services.

The schedule for this position requires the incumbent to work frequent early mornings evenings and weekends according to program or area needs.

Job Description

What you will do

• Provides academic advice to students including degree requirements course selection transfers timetabling withdrawals and regulations.


• Acts as subject matter expert on policies and procedures for academic programs which may include submitting applications registration and/or fee payment.


• Monitors academic progress requirements including tracking academic records transfer credits and facilitating individual student study plans.


• Acts as a resource to faculty including explaining policies procedures and student progression. Recommends changes to policies and procedures for improvement of department services.


• Coordinates large unit-wide tasks activities and or/events.


• Facilitates and/or participates at events which may include recruitment events workshops webinars information sessions presentations and/or ceremonies.


• Provides administrative support including managing data preparing reports drafting correspondence scheduling and tracking materials for courses and/or monitoring and maintaining records.


• Liaises with outside colleges and/or regulators to confirm and verify student information for registration.


• Participates as a member and provides administrative support to committee(s) including meeting coordination setting agendas meetings minutes document distribution drafting and reviewing correspondence and/or following up on action items.


• Reviews and provides recommendations for hiring instructors.


• Builds and maintains relationships with external parties creating opportunities for mutually beneficial collaboration.


• Prepares external communications including newsletters and website updates.


• Provides referrals to additional resources.


• Coordinates timetabling.


• Provides back up and support to other positions within the department.


• Other duties as required in support of the department and/or unit.

• Four-Year Bachelor Degree or equivalent.

• More than 3 years and up to and including 5 years of experience.
• Experience working at a post-secondary education institution considered an asset.


• Experience advising students considered an asset.


• Experience planning coordinating and/or managing events or promotions considered an asset.


• Experience in data trend analysis and reporting considered an asset.

• Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.


• Provide consultation and advice on non-straightforward and/or complex issues.


• Interaction with others typically requires interpersonal skills and the ability to understand and influence.


• Adapt messages to meet the needs of the intended audience.


• Build relationships trust and credibility.


• Manage own work and may train and review the work of casual employees work study students and/or volunteers to see commitments through to completion.


• Contribute to setting work priorities and direction supporting the team in achieving goals and objectives.


• Participate in project team meetings and develop individual project plans.


• Lead procedural or technological change within a unit.


• Identify new problems and seek information and input to fully understand the cause of problems.


• Identify opportunities to improve the effectiveness and efficiency of work processes.


• Draw logical conclusions and provides opinions and recommendations.


• Research equity diversity accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.


• Commitment to principles of equity diversity accessibility inclusion Indigenization and human rights for equity deserving groups.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .