Medical Records & Support Assistant Augusta, Maine

Medical Records & Support Assistant

Maine Army National Guard-Medical Detachment

Work Location

Army National Guard Bureau

Maine Army National Guard-Medical Detachment

194 Winthrop Street Camp Keyes Building 7

Augusta Maine 04333

• Clearance Requirements: Tier 1 Background Investigation (Standard Form 85).
• Type of Employment: Full-Time 40 Hours per week.
• Period of Performance: 27 March 2026 to 26 March 2028
• Estimate Pay: Estimated at $25.00 per hour.
• Benefits Offered: Health/Dental and Vision
• Paid Time Off: Up to 80 hours per year which starts accruing on the day of hire.
• Sick Leave per Year: Up to 56 hours per year which starts occurring on the day of hire.
• Paid Federal Holidays: Eleven (11) Paid Federal Holidays
• Travel: Travel is authorized.

Background

The Maine Army National Guard-Medical Detachment requires a Medical Records & Support Assistant to assist in performing medical readiness reviews of Soldier Treatment Records as part of the Maine Army National Guard Individual Medical Readiness (IMR) program.

Working Hours

The working hours are 0700 - 1700 Monday through Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies administrative closings or similar Government-directed facility/installation closings.

Qualifications

• Associate Degree in Healthcare/Nursing.
• Knowledge in: Medical terminology Clinical documentation Healthcare workflows Privacy and compliance standards (HIPAA PHI handling) and Basic anatomy and physiology.
• Knowledge of Army Medical Regulations.
• Ability to handle sensitive communication and information.

Duties and Responsibilities

• Maintain Soldier medical and dental records in compliance with Army Regulation (AR) 40-66.
• Label and safeguard files output products and storage media according to their classification level ensuring they are only disseminated to authorized individuals with a valid need-to-know.
• Create maintain and process medical and dental records for incoming current and exiting members. This includes reviewing and scanning records into the Health Readiness Records (HRR) module indexing and labeling within HRR and filing a copy into the hard copy record. The HRR module serves as a web-based repository for the Maine Army National Guard (MEARNG) storing Service Member medical dental and medical personnel action documents.
• Review medical records for completeness prior to individuals departing for Basic Military Training schools transfers discharges retirements and all Medical Readiness Events (MREs).
• Prescreen Service Member (SM) medical records for all scheduled Medical Readiness Events (MREs) to ensure that medical and dental health issues requiring evaluation for deployment eligibility are identified. Prescreening results must be completed no later than five (5) calendar days prior to the scheduled MRE.
• Perform a quarterly inventory of Service Member (SM) medical and dental records
• Assist Service Members in coordinating and scheduling appointments with the appropriate medical and dental facilities.
• Participate in a monthly eCase review conducted by the DSS or their designated representative to evaluate all open medical cases. During this review courses of action and actionable items will be identified for contractors to address for each eCase.
• Maintain contact information for medical and dental offices as well as hospitals to facilitate case updates and medical record requests for Service Members (SM).
• Submit all medical and dental documents received for case management to the Medical Command (MEDCOM) and the Maine Army National Guard (MEARNG) medical records custodian after they have been uploaded and indexed in the appropriate DoD system.
• Create medical records for new accession within 14 calendar days of receiving the new enlistment order.

COMPENSATION AND BENEFITS:

• Competitive Compensation package
• Comprehensive benefits including medical dental and vision options.
• Outstanding career growth potential.

ABOUT US:

Fidelity Partners is a Inc. 5000 USA company that provides medical technical logistical and administrative services to the federal government and commercial Clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at or call us at or Join our Team

Fidelity Partners provides equal employment without regard to race color religion sex national origin age disability or in accordance with applicable federal state and local laws (EoE).