Office Manager (NYC)

New York City, NY - USA

Monthly Salary: $ 130 - 140

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Department:

Operations

Job Summary

About Sesame

Sesame believes in a future where computers are lifelike - with the ability to see hear and collaborate with us in ways that feel natural and human. With this vision were designing a new kind of computer focused on making voice companions part of our daily lives. Our team brings together founders from Oculus and Ubiquity6 alongside proven leaders from Meta Google and Apple with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive.

About the Role

Were looking for an Office Manager who is equal parts operational powerhouse project manager and culture this role youll own the day-to-day rhythm of our New York officeensuring the team has what they need systems run smoothly and problems get solved before they even become problems.

Youll manage office operations facilities vendors and cross-functional projects that improve how we work. This is a role for someone who thrives in ambiguity takes initiative without being asked and brings an enthusiastic solutions-oriented energy to every interaction. If you love making things run better faster and smootherand you enjoy being the person everyone is genuinely excited to seeyoull be a perfect fit.

Responsibilities

Office Operations & Facilities Management: Own daily office operations to maintain a productive welcoming high-functioning environment including greeting guests. Manage facilities needs vendor relationships office supplies and workspace logistics including the management of inbound/outbound shipping. Anticipate and resolve operational issues quickly with resourcefulness and sound judgment.
Project & Program Management: Lead and support cross-functional operational projectsfrom office improvements to team-wide initiatives. Build systems and processes that improve efficiency communication and workflow. Track timelines dependencies and deliverables to ensure projects land on time and with high quality.
Workplace Experience & Culture: Foster a positive connected office culture through events celebrations and experiences. Serve as a trusted point of contact for onboarding new employees helping remove friction and create an environment where people can do their best work. Champion team rituals maintain shared spaces and ensure office norms run smoothly.
Communication & Coordination: Prepare materials agendas and organizational documents that support meetings and team alignment. Help facilitate clear communication across teams by ensuring the right information gets to the right people at the right time.
Operational Excellence: Identify opportunities to streamline processes and bring order to chaosthen implement improvements. Support strategic initiatives and internal operations with a proactive Ill take it from here mindset. Maintain accuracy and attention to detail across all administrative and operational workflows.

Required Qualifications

5 years of experience in office management operations project coordination or similar roles supporting a fast-paced environment.
Demonstrated ability to independently manage projects solve problems and navigate shifting priorities.
Strong organizational skills with exceptional follow-through and a high personal bar for quality.
Excellent communication and interpersonal skills; able to build trust rapport and strong working relationships across the organization.
Known for taking initiativeanticipating needs resolving issues early and making things happen without being asked.
Proficiency with Google Workspace Slack Notion and standard office/operations tools.
Bonus: Experience in event planning facilities coordination or vendor management.

Full-time in office in NYC. Monday - Friday 8:30 AM start.

Sesame is committed to a workplace where everyone feels valued respected and empowered. We welcome all qualified applicants embracing diversity in race gender identity orientation ability and more. We provide reasonable accommodations for applicants with disabilitiescontact for assistance.

Full-time Employee Benefits:

401k matching
100% employer-paid health vision and dental benefits
Unlimited PTO and sick time
Flexible spending account matching (medical FSA)

Benefits do not apply to contingent/contract workers.

Required Experience:

About SesameSesame believes in a future where computers are lifelike - with the ability to see hear and collaborate with us in ways that feel natural and human. With this vision were designing a new kind of computer focused on making voice companions part of our daily lives. Our team brings together...