Scholarship Specialist

This position involves advanced and varied administrative work and requires being highly organized and able to handle multiple projects and priorities. The Scholarship Specialist should be comfortable with increased decision-making responsibilities and knowledge of institutional policies and procedures. The Scholarship Specialist prepares a variety of typewritten documents; executes a variety of administrative procedures files and manages records; receives callers and visitors and performs related work as assigned. They frequently develop and refine work routines and are expected to carry out the assignments through to completion with a minimum of supervision. Work also includes devising and implementing new work methods interpreting rules and procedures.

Salary: Appropriate placement onACCS Salary Schedule E3 Grade 4: $39759 - $57251

(Salary placement within this range is determined by your documented years of full-time related work experience)

1. Administer the Foundation scholarship awarding process by maintaining organized records files reports and database resources. Facilitate the associated communication process.
2. Serve as backup for the Administrative Assistant.
3. Support Alumni Relations program.
4. Maintain calendars and schedules for individuals groups and/or meeting space balancing schedules and priorities.
5. Receive input and process paperwork ensuring items are submitted in a timely manner.
6. Operate Excel Donor Database Software and /or other database software to track sort format and analyze data for a variety of purposes including reporting and data analysis.
7. Discern when confidentiality in work needs to be maintained and maintain that confidentiality.
8. Alert Supervisor of any issues that are in need of upper management attention.
9. Communicate with customers (students faculty and staff the public tenants other postsecondary personnel) in person via email and/or phone to disseminate and explain information and resolve issues.
10. Recommend ways to improve processes and or procedures for more efficient operation.
11. Perform all duties with professionalism.
12. Assist with and attend special Foundation events.
13. Assist in the preparation of budgets.
14. Proof and edit correspondence and documents.
15. Create proof and edit presentations in PowerPoint or other presentations software.
16. Utilize computer programs to mail merge documents and create labels.
17. Implement and maintain filing systems.
18. Answer a multi-line phone system and direct calls appropriately.
19. Greet in person visitors and respond to their needs appropriately.
20. Type and transcribe letters memos and other correspondence or written documentation.
21. Take meeting minutes when needed.
22. Perform research via the internet or other channels to gather information answer questions or resolve issues.
23. Prepare Scholarship reports and meeting agendas for Foundation Board Scholarship Committee.
24. Coordinate the work-study and part-time employees.
25. Screen and route incoming mail including email in a backup/cross-training capacity.
26. Conduct facility reviews.
27. Maintain office including equipment.
28. Prepare and coordinate merging Academic-Year-End Endowment spreadsheet with Endowment Report Template and mail annual Endowment Reports to donors.
29. Cross-train Foundation Administrative Assistant(s) on scholarship awarding including all related duties.
30. Maintain year-round awarding and re-awarding of Foundation Scholarships.
31. Maintain greater than 90% awarding of Foundation Scholarships.

1. A minimum of one (1) year (32 semester hours) of postsecondary education with a minimum of 16 semester hours in a related field and a minimum of one (1) year of related work experience is required OR one (1) year (32 semester hours) of postsecondary education and a minimum of three (3) years related work experience is required.
2. Ability to utilize Microsoft Office (Word Excel etc.) programs to enter sort and analyze information and prepare reports is required.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.

BACKGROUND CHECK STATEMENT:
In accordance with Alabama Community College System Policy and guidelines the applicant chosen for employment will be required to sign a consent will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees that no employee or applicant for employment or promotion on the basis of any impermissible criterion or characteristic including without limitation race color national origin religion marital status disability sex age or any other protected class as defined by federal and state law shall be excluded from participation in be denied the benefits of or be subjected to discrimination under any program activity or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verifysystem to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane Decatur GA 30033-4097 by calling or by using information available on SACSCOCs website (). Specific questions regarding Calhouns educational programs admissions and other matters related specifically to the College should be forwarded directly to the college.
APPLICATIONS MAY BE FILED ONLINE AT:


P.O. Box 2216
Decatur AL 35609