Office Manager

Cape Canaveral, FL - USA

Monthly Salary: $ 58065 - 87150

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

At Stoke we believe that a thriving space economy leads to a vibrant sustainable and equitable future here on Earth. That is why we are building our fully and rapidly reusable vehicle Nova. It is designed to fly daily and solve the core challenges of space transportation it reduces cost increases availability and enhances reliability. By radically lowering the cost and increasing the cadence of launch were able to create a truly scalable space industry.

Our team is mission-driven collaborative and empowered with ownership of their work. If you want to work with some of the most dedicated and talented people on Earth come join us.

Description

Reusable launch systems are the key to seamlessly connecting Earth and space and operations are at the heart of that mission. As an Office Manager at Stoke youll play a critical role in supporting our Cape Canaveral operations. We are seeking a skilled and motivated individual to join our team. The ideal candidate will have a strong background in operations coordination and administrative services and a passion for driving operational excellence. This role will be pivotal in ensuring high-efficiency operations while supporting the growth and development of the launch & recovery team.

As part of a small well-supported team you will have access to the resources you need to get the job done right while simultaneously boosting your skills at a pace that cant be matched in most other roles. You must be ready to stay focused move fast self-direct and learn on the fly.

Responsibilities

Coordinate meetings both onsite and offsite including internal and external participants. This includes ordering and setting up catering post-visit clean-up planning agendas directing or escorting participants and keeping and distributing minutes.
Work with visitors and customers to schedule onsite meetings organizing all necessary logistics
Arrange maintain and modify the leaders schedules and associated organizational activities
Maintain calendars for events conferences and proposal related activities
Assist the team with all aspects of travel logistics including booking flights hotels rental cars and other arrangements as needed
Handle confidential business matters with discretion
Support HR/Recruiting team with candidate interview coordination new hire onboarding swag distribution and creation of employee/candidate materials
Partner with marketing team to source order and distribute employee and candidate swag
Manage employee appreciation events and coordinate employee gifts
Partner with logistics and receive sort scan mail and ensure soft copies are delivered to appropriate individual and hard copies are shredded
Manage company contact methods including phone messages and email inbox responding to and triaging requests as appropriate
Manage CCSFS badging & coordinate other internal badging requirements as required
Own the periodic janitorial support at all Cape Canaveral Stoke Space locations
Own food snack & beverage selection and stocking
Own office supplies and inventory and office budget
Support team as needed
All other duties as assigned

Qualifications

High School Diploma and 6 years relevant professional experience or an equivalent combination of education and experience
Computer skills required include advanced expertise in Microsoft Office software (Word PowerPoint Outlook and Excel)
Ability to coordinate Outlook calendar conference calls and shared link applications
Prior experience coordinating both on and off-site meetings and/or events
Ability to complete a wide variety of tasks with minimal supervision
Experience with travel planning
Ability to work onsite full time
Ability to compile and generate reports and presentations
Experience proofreading and correcting documents for grammatical errors
Proactive highly motivated and adaptable with excellent organizational skills including the ability to juggle multiple tasks changing needs and competing priorities
Highly developed verbal and written communication skills and proven success in organizing prioritizing and completing assigned responsibilities with attention to detail
Ability to interface with executive level internal and external contacts with considerable autonomy
A positive can-do attitude and a willingness to work on a variety of tasks
Ability to pass USSF background check for Cape Canaveral Space Force Station
Willing to relocate to Cape Canaveral FL

Benefits

Equity We know that our employees are the reason we succeed. To give everyone a stake in our future we are pleased to offer equity in the form of stock options to all regular full-time employees.
Comprehensive benefits program including subsidized medical dental and vision insurance
Company-paid life and disability insurance
401(k) plan with employer match
4 weeks Paid Time Off
Holidays 10 days (including an end-of-year closure)
Paid Family/Parental Leave
On-site gym or monthly wellness stipend (depending on location)
Dog friendly offices!

Compensation

Target Levels:

Level 2 Range:$58065 - $87150
Level 3 Range: $72660 - $108885

Our job posts are intentionally written to attract a wide variety of experience levels and we make decisions about the right fit on a per-candidate basis.

Your actual level and base salary will be decided based on your specific experience and skill level.

ITAR Requirements

To conform to U.S. Government space technology export regulations including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen lawful permanent resident of the U.S. protected individual as defined by 8 U.S.C. 1324b(a)(3) or eligible to obtain the required authorizations from the U.S. Department of State.

Equal Opportunity

The Company is an Equal Opportunity Employer including with respect to disability and veteran status. It is committed to compliance with all equal opportunity laws including the Immigration and Nationality Act (INA) and Title VII. It does not discriminate on the basis of nationality race citizenship immigration status or any other protected class when it comes to employment practices including hiring.

Employment at the Company is contingent upon satisfactory completion of reference and background checks and on your ability to prove your identity and authorization to work in the U.S. for the Company. Employees must comply with the United States Citizenship and Immigration Services employment verification requirements and therefore they must complete an Employment Eligibility Verification Form I-9 at the start of employment and re-verify authorization to work periodically.

Separate from this I-9 process this position entails access to certain technology and technical data that is restricted under U.S. export control laws and regulations. Employment or continued employment may be conditioned on your legal authorization to work with or have access to export control materials as necessary to perform your job.

E-Verify

Stoke Space uses E-Verify to confirm the identity and employment eligibility of all new hires.

Required Experience: