Summer Student Records Management

Under the general supervision of the Records Analyst Corporate Services as the summer student responsibilities will include:

Accurately enter data records into the agencys records management system.

Checks work to ensure complete and accurate to minimize errors and duplication.

Classify agency records according to the approved records retention schedules STAR/STOR.

Review inventory and prepare records for off-site storage and/or final disposition.

Search and retrieve files for agency staff on request and return files to the system in a timely fashion.

Use scanning equipment to digitize documents and other media records.

Upload records to specific electronic storage areas.

Complete other inventory or process improvement tasks as required.

The ideal candidate is currently enrolled in a records management information management archives or library program and returning to school in the fall 2026. Students enrolled in other post-secondary programs are also encouraged to apply. Candidates should possess a high level of accuracy and attention to detail display strong organizational and analytical skills capacity to work under the pressure of deadlines and multiple competing priorities and be able to work independently as well as part of a team. Familiarity with Microsoft Word Excel Adobe Acrobat Pro SharePoint and database programs is required.

Ability to lift heavy boxes weighing approximately 25 - 30 pounds is a requirement in this role.

Knowledge of STAR/STOR or other record retention schedules and record classification systems is considered an asset.

Build Nova Scotia is the Provinces Crown Corporation responsible for leading sustainable development of high-potential property and infrastructure across our province to drive economic and population short we build things-and how we build them matters as much as what we build. We engage Nova Scotias diverse communities to lead and support projects that create inclusive sustainable places that people love. We leverage our projects and programs as tools to bring people together in pursuit of keeping Nova Scotians healthy connected and thriving no matter where they live. A thriving community is a powerful thing and were doing our part to help communities reach their full potential by stewarding projects that enhance quality of life and community well-being build local pride and momentum and grow our economy.

Our goal is a diverse workforce that is representative at all job levels of the clients we serve. Build Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and other Racially Visible Persons Persons with Disabilities and Women in occupations or positions where they are under represented. If you are a member of one of these equity groups you are encouraged to self-identify on your application.

Working Conditions

Normal work week hours are 35 hours/week 7 hours/day.

Work setting is located within an in-office environment and off-site storage facility. Travel to off-site storage will be accommodated.

Location of work is in Halifax NS.

Additional Information

This opportunity will start approximately May 2026 with an end date of late August 2026.

The hourly rate of pay varies depending on completed educational level.

Interested applicants are encouraged to apply online. We thank all applicants for their interest however only those selected for interviews will be contacted.