Vendor Operations Administrator
Share
Job Location:
West Park, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Major Areas of Focus
The Vendor Operations Administrator supports and coordinates the day-to-day administration of our nationwide subcontractor network. This role is primarily administrative and operational in nature ensuring that services sold by the company are properly documented coordinated and supported through approved subcontractors in alignment with corporate client requirements.
The Vendor Operations Administrator works closely with internal operations sales and client service teams to ensure subcontractor complianceaccuratedocumentationtimelyproposals and consistent service execution. This position reports directly to the FCN Director of Operations.
Essential Duties and Responsibilities
Essential duties and responsibilities include but are not limited to:
Serve as a primary administrative point of contact for subcontractors supporting communication documentation and issue resolution.
Coordinate operational details related to subcontractor onboarding compliance tracking and ongoing account support.
Assistwith monitoring subcontractor performance against contractual obligations and service level agreements (SLAs) escalating concerns as needed.
Support the collection organization and maintenance of subcontractor records including insurance licensing and compliance documentation.
Coordinate Requests for Proposals (RFPs)assistwith estimate preparation and supporttimelysubmission of proposals.
Maintain subcontractor contract records renewals and related administrative documentation.
Support quality control initiatives by tracking audits reviews and corrective actions.
Compile and analyze basic network performance data to support operational reviews and reporting.
Assistleadership with network optimization initiatives vendor updates and process improvements.
Facilitate subcontractor training coordination and distribution of operational standards and updates.
Ensure subcontractor adherence to applicable laws regulations and company policies escalating issues asappropriate.
Skills & Qualifications
Experience in vendor coordination operations administration or a similar support-focused role within a service-oriented industry.
Working knowledge of subcontractor management RFP workflows and service delivery processes.
Ability toassistwith cost estimates proposals and administrative reviews.
Proficiencyin Microsoft Office Suite (Excel Word Outlook PowerPoint Teams) is.
Strong organizational communication and documentation skills.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Detail-oriented with strong follow-through and record-keeping skills.
Basic analytical skills with the ability to interpret operational data and trends.
Bachelors degree in Business Administration Operations ora relatedfield preferred.
Familiarity with contract administration and compliance processes is beneficial.
Language Skills
The employee must be able to effectively communicate in written and verbal formreadand interpret data and documents follow established procedures and interact professionally with internal teams subcontractors and clients.Proficiencyin English is; Spanish language skills are a plus.
Physical Demands
The employee isfrequentlyrequired to sit stand and walk. The employee may occasionallybe requiredto use hands to handle or feel objects reach with hands and arms and lift or move items up to 60 pounds. Specific vision abilitiesinclude close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
Extended hours may beduring emergency response situations or winter weather operations.
Work Environment
The employee may occasionally be exposed to outside weather conditions wet or humid environments moving mechanical parts fumes airborne particles and moderate noise levels while supporting field operations.
Travel & Development
Occasional travel within the service area or to other ECF offices may befor training operational support or subcontractor coordination.
Security
The employee mustcomply withECFs drug-free workplace policy and pass all required background and security checks. A valid drivers license and an acceptable driving record meeting underwriting standards are.
ECF reserves the right to reject an applicant orterminateemployment if background or driving records do not meet company underwriting criteria.
Note
The above statements describe the general nature and level of work performed by employees assigned to this position and are not intended to be an exhaustive list of all duties responsibilities or skills.Additionalduties may be assigned as needed.
Required Experience:
Unclear Seniority
Key Skills
- Risk Management
- Data Entry
- Vendor Management
- Mobile Devices
- Workers' Compensation Law
- Automotive Diagnostics
- Live Chat
- Merchandising
- Contract Management
- Contract Negotiation
- Cash Handling
- negotiation
About Company
Major Areas of Focus Crew Leaders (CL) are front-line workers who work alone or oversee a crew of up to 5 technicians. They are responsible for the equipment, ...
